Executive Assistant

4 days ago

Melbourne, Australia Becks Wiggins Stokes Full time

Full-time, temporary role with the potential to become permanent for the right person.
- Terrific CBD location.
- Hybrid working arrangement, providing flexibility.
- Monthly RDO (Rostered Day Off) for work-life balance.
- Diverse and challenging role, offering varied responsibilities.
- Fantastic opportunity to delve deep and showcase your skills and abilities.

**About the Role**:
Our client, a large membership-based organisation located in Melbourne’s CBD, is seeking an experienced Executive Assistant to join their team. Here, you will provide high-level executive and administrative support to the CEO and President while playing a critical role in the management of the organisation’s Strategy Program.

**What's on Offer**:

- Flexible working options - hybrid
- Excellent CBD location with public transport at the doorstep as well as plenty of cafes, restaurants and shopping nearby
- Work with a highly respected and long-established organisation
- Diverse and challenging role, fantastic opportunity to expand your skill set
- Friendly and professional work environment
- Monthly RDO
- Employee Assistance Program (EAP)
- Health and wellbeing initiatives

**Key Responsibilities**:

- Providing high-level and executive support to the CEO and President, including diary management, travel arrangements and acting as the primary point of contact for general inquiries and confidential matters
- Provide support for meetings, including scheduling, preparing agendas, minute taking and managing action items
- Preparation of communications, reports and correspondence as required
- Developing and maintaining operational policies and procedures
- Financial planning and budgeting for the department
- Reviewing, monitoring and reporting on the organisation’s 3 year Strategic Plan
- Development and implementation of effective monitoring and reporting systems for strategic projects
- Providing status reports to the Executive Team and Board including delivery, scope and budget updates

**Ideally You’ll Have**:

- 5+ years' experience providing support at an executive level
- Qualifications and/or equivalent experience in business administration.
- Experience in writing reports, correspondence, and presentations to a consistently high standard for a variety of audiences
- Excellent interpersonal and communication skills
- Strong time management, budgeting, and planning skills, with the ability to work under tight timelines
- Sound judgment, professionalism, and the ability to maintain confidentiality
- Strong attention to detail, flexibility, and a proactive attitude
- Ability to think creatively and work alongside various departments
- Initiative and the ability to work independently with limited supervision
- Excellent Microsoft Office skills
- Project Management certification or equivalent working experience
- Experience in the healthcare sector will be advantageous

  • Executive Officer

    2 days ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Marketing Executive

    7 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...

  • Executive Assistant

    4 days ago

    Melbourne, Australia Sharp & Carter Full time

    Support the Head of People & Culture and CFO of a thriving organisation! - CBD location | Hybrid working arrangement - Competitive salary & great perks | Diverse & exciting role **About the role**: Supporting the Head of People & Culture and the CFO, the Executive Assistant will be responsible for providing comprehensive administrative support within a fast...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    2 days ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Chief Executive Officer

    2 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive OfficerCultivating CommunityNot-For-Profit Social EnterpriseImpact Food Systems, Community Gardens and Employment PathwaysAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to...

  • Executive Assistant

    5 days ago

    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 45470 An exciting opportunity has become available for an experienced Executive Assistant to join the Austin Health...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Save the Children Australia Full time

    **The Organisation** We believe good evidence and effective implementation have the power to solve our most pressing social problems. We are passionate about using our expertise to work with policy makers, practitioners and organisational leaders and funders to effectively use evidence to change lives for the better. We are an independent, not-for-profit...

  • Executive Assistant

    4 days ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Department of Education Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,274 Occupation: Administration/Secretarial Reference: VG/DE/PES/20002169A The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way...