Es 1-3 Daily Organisation and Administration

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Education and training

**Location**:Melbourne - Eastern suburbs

**Reference**:1491673

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**Role**:
**Hours of on site attendance**:

- ** For the remainder of 2025**
- ** For 2026 onwards**:
7.15am to 3.21pm
- There is no work from home component for this position
- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- The successful applicant will work closely with the Principal, Business Manager and other members of the College leadership team, staff, students, and families to support the efficient daily operations of the school. This multifaceted role encompasses responsibilities across Administration, Student Attendance, Daily Organisation, and Events Management. Key responsibilities include, but are not limited to:
**Administration**
- Deliver a wide range of general administrative support to ensure the smooth functioning of the school office and support services.
- Process and receipt payments from parents for excursions, fees, and other school-related costs in line with school procedures.
- Provide day-to-day support to students, including addressing general queries and offering assistance as needed.
- Support the Principal team, Business Manager and teaching staff by managing administrative tasks such as document preparation, communication distribution, data entry, and coordination of meetings or appointments.
- Assist external service providers with administrative tasks and coordination as required, ensuring seamless service delivery within the school.
- Contribute to the successful planning and execution of school events and projects by delivering timely and accurate administrative support.
- Develop and implement induction processes for new staff, volunteers, and other workers, ensuring appropriate onboarding documentation and compliance with relevant school policies.

**Attendance Management**
- Monitor and maintain accurate daily attendance records for all students using the school¿s data systems.