Executive Assistant

Your Role at St John of God Health Care Berwick Hospital
You will provide Executive Assistance to the CEO for South East Melbourne Hospitals (Berwick Hospital, Langmore Centre and Frankston Rehabilitation Hospital) and support when required to SEM HMC Executives (“The Executives”) including Director of Corporate Services SEM, Director of Finance SEM, Director of Mission Integration SEM, Director of Medical Services SEM, Clinical Governance Manager SEM.

The role also provides guidance for executive administrative caregivers across the Berwick,

Frankston and Langmore sites. This ensures a high standard of secretarial,

administrative and organisational support is provided to the members of the

Divisional HMCs and consistent processes are observed across South East Melbourne Hospitals.

The Position- Provides a professional, executive and personal secretarial support service to the CEO South East Melbourne Hospitals and SEM HMC Executive team.- Produces accurate, well presented documents, including drafting, research and compilation of reports, presentations, correspondence, memos and minutes. Prepares and distributes agendas, minutes and briefing papers.- Coordinates and follows up actions arising from minutes.- Complex diary and events calendar management for the CEO SEM and SEM HMC Executives in Microsoft Outlook.- Ensure all telephone calls directed to the CEO Office are handled in a professional manner, including screening, redirection and follow-up where required.- Event and meeting coordination and management for SEM wide events.- Monitor, prioritize and distribute internal and external correspondence as required.- Coordinates authorised travel arrangements for CEO SEM and SEM HMC Executive team.- Executive expense management including the processing of invoices, expense claims and credit card expense reports.- Maintains a well organised filing and information system and ensures all documents are secure and handled according to organisational protocols.- Management and continuous improvement of administration office systems and processes.- Ensures office equipment and stationery within the Executive area is maintained at the requisite standard and levels

You will have minimum of five (5) years’ experience in a comparable role, providing professional support at Executive level and highly developed interpersonal communication and negotiating skills.

To succeed, you will have initiative, the ability to organize, prioritise and to work autonomously. Accurate and proficient typing, computer, document control and data entry skills with advanced MS Office suite skills.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you- Permanent full-time position available onsite with requirement to travel between sites- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

- Novated leasing
- work related expenses
- self-education and additional superannuation- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance- Dynamic multidisciplinary team

All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the requirements of the role.

For enquiries contact Nicki Hockley, Acting Director of Corporate Services, on (03) 8784 5022
Application closes on 10th November 2024
- All caregivers employed by St John of God Health Care are required to be vaccinated from Influenza in order to fulfil the requirements of the role._