Administrative Assistant Accounts

**Job Description: Administration Assistant and Accounts**

**Reports to: CEO -**Chief Handy Girl

Are you the kind of person that loves solving puzzles, good with numbers and willing to bring a positive energy to a local small business. Perhaps working casually or part-time in a small team is just what you are looking for? We are seeking to find a new staff member to be our Administrative Assistant working in the Accounts division.

**Primary Objective**

Handy Girl Australia are a Ballarat owned and operated service provider business. We are a small and efficient team of managers and coordinators who are looking for a reliable and new team member who has attention to detail, loves numbers and problem solving who can assist with bookkeeping and customer service. Handy Girl Australia culture is important to us as it drives ‘why’ we do what we do. Fundamentally ‘we build confidence’ and this is important to all levels of workers (from the CEO to the newest of team members), to our corporate and domestic clients who employ us.

Duties and responsibilities

At Handy Girl Australia you will be responsible for:

- Use of XERO Accounting system for invoicing, inventory, and debt-collecting
- Generating invoices and receipts
- Using bookkeeping software, spreadsheets and databases
- Reconciling accounts and keeping financial records
- Processing payments
- Identifying data irregularities to management
- Producing balance sheets, statements and other financial reports

The key purpose of this role is to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our manager and employees, assisting in daily office needs while assisting with our company’s general administrative activities which may include scheduling of work.

**Additional Responsibilities**
- Perform accounts payable and receivable duties including invoicing, reconciliations, and debtor management for overdue invoices
- Staff Payroll - PAYG & Super preparation
- Weekly & Monthly Financial reports
- Act as a point of contact for internal and external clients, providing general advice and information on the organisation’s products and services in a timely and professional manner
- To act with respect and positive regard to all customer relations
- Assist with the coordination and scheduling of staff to various jobs
- Assist with and help maintain and update our job management software data (JOBBER)
- Manage client records and record all client communication in Jobber notes
- Assist with the maintenance of client contracts and correspondence
- Develop and maintain (and offer improvements) with filing system
- Maintain and update staff folders and employment details once onboarded

**Vision Statement “We build confidence.”**

**Culture**

Handy Girl culture is important to us as it drives ‘why’ we do what we do. Fundamentally ‘we build confidence’ and this is important to all levels of workers (from the CEO to the newest of team members), to our corporate and domestic clients who employ us.

**Job Type**: Casual

Pay: From $32.56 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Employee discount
- Professional development assistance

Schedule:

- Day shift
- Monday to Friday
- No weekends

Application Question(s):

- What kind of puzzles do you enjoy doing?

**Experience**:

- Desktop administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 04/03/2025
Expected Start Date: 07/03/2025