Junior Executive Assistant

1 week ago

Hobart, Australia Tanitex Industries Limited Full time

Your new role

The Executive Assistant provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the senior executive/s achievement of organisational objectives.

Your main responsibilities will include:
Oversee and coordinate the delivery of administrative and support services to ensure that business needs are met, including first level IT support, invoicing, and supplier payments

Assess and prioritise requests to facilitate the optimal use of the executive’s time

Manage the executive/s diary, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda

Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements

Gather, collate and provide background information for the executive/s to support informed decision making and planning

Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery and ensure compliance with standards, policies and procedures

Manage office facilities and logistics, including office management tasks as directed. Ensuring that all information is up to date and that team members are aware of procedures and obligations regarding emergency evacuations, health, safety and IT security

Liaise with external providers as required to set expectations and ensure that services meet requirements

What you'll need to succeed

Be tech-savvy and confident navigating between multiple systems at a time, as well as competency with the Microsoft Office suite (Word, Excel, Outlook)

Diary management experience

Invoicing experience

Have strong attention to detail skills and a proactive nature

Approachable with great interpersonal skills, with the ability to work effectively and emphatically

Deadline driven with strong attention to detail and the ability to manage your own workload

**Job Types**: Full-time, Permanent

**Salary**: $487.62 - $615.27 per day

**Benefits**:

- Employee discount
- Gym membership
- Life insurance
- Referral program
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus

Work Authorisation:

- Australia (preferred)

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