Aso2 - Administration Officer

**Guardian for Children and Young People**
**Job reference**: 641480
**Location**: 5000 - ADELAIDE
**Job status**: Short Term Contract
**Eligibility**: Open to Everyone

**Why work with us**:
The Office of the Guardian for Children and Young People (OGCYP) is an independent body that promotes and advocates for the rights and best interests of children and young people who are:

- Under the guardianship of the Chief Executive of the Department for Child Protection; and/or
- Sentenced or remanded to detention in the Adelaide Youth Training Centre (AYTC).

We provide advocacy on individual and systemic issues, as well as monitoring safety and wellbeing for children and young people in care or detention.

In everything we do, we are committed to ensuring the voices of children and young people are heard, and their rights are upheld.

The OGCYP provides support for the Guardian for Children and Young People, who is an independent statutory officer appointed under the Children and Young People (Oversight and Advocacy Bodies Act. The Guardian also holds the roles of Training Centre Visitor, Child and Young Person’s Visitor and Youth Treatment Orders Visitor.

**About the Role**:
Are you proactive and detail-oriented with a passion for providing administrative support? The Office of the Guardian for Children and Young People (OGCYP) is seeking a dedicated Administration Officer to join our team.

In this role, you will play a vital part in ensuring the smooth operation of our office by delivering efficient, confidential, and high-quality administrative services. Working closely with the Business Manager and Guardian, you will support the essential work we do to advocate for and protect the rights of children and young people in care.

Key Responsibilities will include:

- Provide comprehensive administrative and secretarial support to OGCYP.
- Perform general office duties, including scanning, photocopying, filing, and managing correspondence and stationery supplies.
- Maintain accurate records, databases, and regulatory documentation, as well as manage HR and asset systems.
- Assist with financial tasks, such as processing accounts/invoices, reconciling corporate purchase cards, and managing cab charge e-tickets.
- Support training and event records, manage schedules and calendars, and coordinate resources for stakeholders, including children and young people.
- Handle incoming and outgoing correspondence and provide backup support for other administrative roles as needed.
- Deliver exceptional customer service to the public, referring queries appropriately, including those from children and young people.
- Organise travel arrangements using the government travel booking tool (CTM).
- Contribute to the achievement of OGCYP’s team and organisational objectives.

**Special Conditions**:
The successful applicant is required to gain a Department for Human Services (DHS) child-related employment screening prior to being employed, which is required to be renewed every five years before expiry.

The incumbent will be required to undertake the Safe Environments for Children and Young People ‘Through their eyes’ training course and update as necessary.

For all other Special Conditions please refer to the attached Position Description.

**Remuneration**:
ASO2 $58,709 - $63,154 per annum (1.0 FTE), plus superannuation.

**Enquiries**:
**Application Instructions**:
Applications should be made through the IWorkForSA website.

Applicants are required to submit:

- A resume
- Employment Declaration
- A cover letter of no more than two pages addressing the key competencies in the attached position description.

People of Aboriginal or Torres Strait Islander descent and/or those who have a disability are strongly encouraged to apply.**
**Additional Note**:
This is a full-time contract role (1.0 FTE), 12-month term contract.

**Applications close**: 02/02/2025 11:30 PM