Administrator / Office & HR Support - Full Time

4 days ago

Moorabbin, Australia Vacupack PTY LTD Full time

**Location**: Moorabbin, VIC

**About Vacupack**:
Vacupack is a fast-growing food packaging manufacturer whose products are on supermarket shelves across Australia. We proudly partner with some of the world’s largest food producers, delivering innovative and reliable packaging solutions.

**The Role**:
As our business continues to expand, we’re seeking a motivated, detail-oriented Administrator to support operations, HR, and coordination activities. This role has grown significantly in scope and now sits at the centre of keeping our organisation running smoothly.

**Key Responsibilities**:

- Coordinate recruitment activities (advertising, shortlisting, scheduling interviews, rejection letters).
- Manage onboarding for interns and employees: induction invites, site tours, compliance paperwork, police/visa/license checks, quizzes, and follow-ups.
- Organise monthly management meetings: slides formatting, distribution, catering, and posting presentations.
- Maintain HR systems (Humanity, VisitUS, Yodeck): leave management, reporting, employee set-ups, removals, and periodic access/code reviews.
- Arrange company events: monthly lunches, team activities, birthdays, Christmas party, and customer visits.
- Handle administrative support such as credit card statements, travel bookings, post office runs, contractor coordination, and purchasing.
- Support QA department with training schedules, audit preparation, induction materials, and documentation.
- Manage internal communications: Teams announcements, flyers, Yodeck displays, guest signage.
- Support general site organisation: display stands, cabinets, shelving, signage, vending machine, 5S office checks.

**What We’re Looking For**:

- Highly organised with excellent attention to detail and prioritisation skills.
- Strong written and verbal communication.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) with confidence to learn new systems.
- Able to handle confidential information with integrity.
- Professional, reliable, and able to work independently.
- A “can-do” mindset, innovative and proactive.
- Comfortable balancing multiple tasks and deadlines.

**What We Offer**:

- Competitive full-time salary package.
- A collaborative, supportive workplace with exposure to all parts of the business.
- Opportunities to develop and grow alongside the company.
- A role where your work makes a visible impact every day.

**Job Types**: Part-time, Casual

Pay: $26.00 per hour

Application Question(s):

- Do you currently hold full-time, unrestricted work rights in Australia for at least the next 3 years?”
- Do you live in Melbourne?

**Education**:

- Diploma (preferred)

**Experience**:

- work in Australia: 1 year (preferred)

Work Location: In person

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