Medical Affairs Ccordinator

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

**Job Description**:
around the world. Gilead’s therapeutic areas of focus include liver diseases, infectious diseases, inflammatory diseases and cancer.

Reporting to the Associate Director of Medical Operations, this is a critical role in the directorate.
- This team member is accountable for a diverse range of planned and ad hoc tasks and projects. A focus

of the role is value-add project-based activity across the medical directorate.

Serve as first point of contact and manage routine tasks in association with outsourced med info
service (PPG) and outsourced medical copy approval work (Indegene)
- Manage Research Fellowship Program annual process from end to end including updating materials;
communications with vendors, judges and applicants, agreements; payments and monitoring
requirements
- Work with HR Operations, HR, IT and L&D to support the successful onboarding of new team members,

ensures IT equipment, relevant orientation meetings and all new hire materials are arranged for the
employees first day at Gilead
- Coordinate large events for the directorate eg training/team building; including budget management,

location sourcing, liaising with vendors, planning, organising, speaker liaison and implementation of
activities
- Provide support to Gilead Grants Committee including scheduling meetings, liaising with applicants,

processing of grant payment and applicant set up as required
- Manage the HCP Sponsorships inbox including notifying team leads and liaising with applicants
- Manage financial requirements such as invoices, supplier set up, purchase order management,

purchasing card management for medical directorate as agreed with the Associate Director of Medical
Operations. Support other team members with troubleshooting (but not routine administration) of
financial tasks as required.
- Work with the medical leadership team to optimise use of Veeva in the Directorate; including G360 and

Veeva Vaults, optimizing approaches to scientific engagement, actively driving simplification of
promotional review, and sharing metrics for managerial review
- Work with the medical leadership team to continuously improve process and ways of, including

including budget planning/management, best practice sharing forums, Medical Management and WIP
meetings, onboarding, systems/process training, use of competency frameworks in development
planning.
- Monitor medical affairs budgets, including monthly grant accruals with Finance Department; assist

management with budget development and tracking.
- Maintain the directorate meetings and events calendar and share appropriately with the ANZ

leadership team
- Share best practice, process improvement, and explore efficiencies in the broader affiliate
- Understand and adhere to business conduct and industry regulatory requirements in all activities
- Support the medical leadership team with management monitoring and audit readiness activities

Knowledge, Experience, Competencies and Skills
- Bachelor Degree in Business, Science, or Finance preferable. Project Management and/or Process

Improvement qualifications highly regarded.

working knowledge of pharmaceutical/biotech operations, preferably in Medical Affairs.
- Must have specific, working knowledge of processes related to budget tracking, invoicing and purchase

orders, contract administration, and vendor relations

is adaptable to change, and who can be successful working independently as well as within the context
of a team.

attention to detail, high-level customer service skills, positive attitude and the intelligence and
resourcefulness to get the job done.

excellence, teamwork & accountability, internally and externally.
- Works independently; typically work is reviewed infrequently and only for soundness of judgment and

overall adequacy and accuracy
- Computer Skills: Basic