Administrator

NES Fircroft are a Global Agency specialising in the Mining, Oil & Gas, Infrastructure & IT industries. We are currently working with a major Oil & Gas EPCM in search for an Administrator for a 12 month contract.

We need someone who has Administration experience and a pro-active attitude. The role will be supporting the Engineering department with Projects, QHSES, Building & Facilities, primarily with data collection, processing and reporting. We need someone that is able to work autonomously, as there may not be training available at the point of hire.

**Start date**: ASAP

**Pay Rate**: Negotiable

**Location**: Perth CBD

**Day to day tasks**:

- Provide timely administration support to the Departmental / Project Managers and teams, as required
- Provide a primary point of reference for the relevant Department/s administration information
- Action Request Database notifications (new starters, desk moves, deletions, transfers) in a timely manner
- Maintain up to date registers within department and project folders
- Process travel bookings for department and related projects, as per agreed travel procedures
- Ensure timely processing of Purchase Requisitions / Purchase Orders and receipting of Invoices in GEOS, including supporting Cost Controllers, if relevant to the designated Department
- Assist with expense reimbursements for the relevant department/s
- Provide support Lead Administrator, ensuring timely follow-up of BU and departmental procedures, as requested
- Maintain compliance with the Quality Management System procedures which directly affect work undertaken
- Provide relief for reception, including cover for project and department inductions
- Act as, or provide relief for, the Administrator for SAI Global subscription for Australian Standards; purchasing and receipting invoices, as directed by the Lead Administrator
- Act as, or provide relief for, the Administrator for the CV Database, including processing of CVs for clients, as directed by the Lead Administrator

**Knowledge/Skills**:

- Demonstrated knowledge of project management systems
- Intermediate MS Office Suite (Excel / Word / PowerPoint / Outlook)
- Lotus Notes Database experience is desirable
- Knowledge of website authorizing systems

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**Experience**:

- Minimum of three years administration experience in a fast-paced environment
- Exposure to a medium to large and/or global organisation

**Personal Attributes**
- Ability to function in a collaborative and collegial environment
- Demonstrated strong initiative, proactive and persuasive approach with the ability to work in a fast-paced and dynamic environment
- Strong communication skills (telephone, written and verbal) and sound interpersonal skills
- Excellent organisational skills, coupled with high attention to detail
- Ability to work independently, with mínimal supervision
- Strong planning, time management and communication skills
- High level of attention to detail

**BH 209592**

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.