Team Co-ordinator for Marketing and Communications

5 days ago

Melbourne, Australia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do._

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.
- At Arup, you’ll do more than work — you’ll shape a better world._

**About this role**
We have a fantastic opportunity for a motivated **Team Co-ordinator** to join our vibrant and enthusiastic Marketing and Communications group based in **Melbourne, Sydney or Brisbane. **You will be providing effective administration support to business services teams for Marketing and Communications and Arup University.

**What will I do?**
- Administrative tasks relating to financial management of the Group including but not limited to; following up missing timesheets; organising purchase orders and creditor invoice approval, time transfers and approval and preparation of invoices;
- Assisting with budget updating and project forecasting via in-house Arup systems and confirmation with team leaders on budgeting requirements;
- Attending meetings, forums, conferences, etc. including but not limited to; preparation of presentations, agendas, papers and minutes; and
- Booking travel and accommodation in line with Arup policies and procedures and understanding the overview of AMS requirements.

**What will I bring?**
- Relevant industry experience as an Administrator or Coordinator within a Marketing function or similar;
- Experience in Microsoft Office Suite is advantageous;
- Ability to involve all members of the team in delivering objectives, professionals, and support staff;
- Strong organisational skills and comfortable in a leading role in tasks and activities; and
- Fantastic interpersonal skills and a positive attitude.

**Our Firm**
Dedicated to sustainable development, the firm is a collective of designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.
We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

**Are you ready to shape a better world?**
- Arup does not accept unsolicited resumes from recruiters or employment agencies._

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