Personal Assistant to The Ed

**Family friendly work/life balance workplace**:

- **Rewarding and meaningful work**:

- ** Save on tax with generous salary packaging benefits -**Novated leasing, general living expenses, regional area benefits, meal entertainment, Holiday Accommodation and Venue hire
- **Paid training & we support Career Progression -** Scholarship programs, student placement and internal promotion opportunities
- ** Access our Employee Assistance program - **Confidential free counselling (personal, work, financial or legal).
- ** Employee wellness portal** - discounts
- ** Eligible staff receive benefits like income protection from our default Superannuation provider**

**Are you a highly organised and experienced PA passionate about supporting the CEO/ED and Executive team?**

**Are you looking for your**

**next exciting and rewarding challenge?**

**Permanent Full time**

**Monday to Friday**

**9.00am to 5.00pm**

**$80,000+ p/year range **(depending on skills/experience)**

**+ 10.5% Superannuation **+ Not for Profit Packaging**

**The role is based in Kilsyth**

**Some travel between sites required**

**About us...**

**MiCare** is proud to be a culturally and linguistically diverse organisation. A large part of our work is assisting people from a non-Australian background and we respect their culture, their history, their language and tastes, and their stories.

We are here for everyone believing that all people have the right to be respected and their differences celebrated.

**About the role...**

The Personal Assistant to Executive Director will assist the Executive Director with secretarial, administrative and research services
enabling our organisation to provide the highest standard of care for Elders, participants and recipients.

The successful incumbent will embody the highest standard in professionalism and will provide a service focused approach. The position will ably maintain optimum information management practices, liaise with external and internal clients, manage diary and function arrangements and
attend meetings and functions. Your experience in a similar role is essential. Some of the keys responsibilities include:

- Undertake research on policy and other issues as requested by the Executive Director
- Collate and prepare all information necessary for funding or other
- Co-ordinate correspondence both incoming and outgoing from the ED’s office, ensuring that responses are drafted in a timely manner and the ED is aware of all issues arising from each day’s mail
- Ensure that timely and accurate telephone messages are taken in the absence of the ED. Answer queries and requests where possible and refer callers to other sources where appropriate
- Assist senior managers of MiCare by providing secretarial and administrative support as required
- Ensure that the Executive Director is prepared for all meetings and that
relevant files are accessible and up-to-date
- Arrange venues and catering for meetings as required

**About you...**

You will be Self-motivated with a flexible, resilient, caring and patient attitude. You have the ability to effectively manage time and meeting tight deadlines. You will ensure confidentiality, have an excessive amount of initiative and will maintain the highest level of professionalism.

**Qualifications**:

- Appropriate experience and/or qualifications in relevant area.
- Victorian Drivers license essential

**Skills**
- An ability to research on policy issues or other such special projects in a timely and efficient manner
- Experience with preparing and distributing agendas, papers and minutes appropriately
- Knowledge of Microsoft suite of programs including high level experience in Excel, Word and Outlook
- Demonstrated experience in ensuring the ED is adequately prepared for all meetings, including speeches and presentations
- Effectively managing the diary of the ED and ensuring where possible, that all obligations are met
- Proactively managing correspondence, both incoming and outgoing, from the ED’s office, ensuring it is appropriately actioned and the ED is aware at all times of issues arising from each day’s mail
- Smooth operation of all filing and administrative systems for the EDs office ensuring that information is readily accessible
- Maintaining highest levels of professionalism to ensure that the ED, Senior Managers and MiCare Ltd. are well presented at all times
- The ability to work in a culturally sensitive manner within an ethno-specific environment
- An understanding of the Aged Care environment and a genuine empathy for older persons is essential
- Ability to speak Dutch and/or multilingual preferred

**A police check with no disclosable outcome, current medicare evidence of influenza vaccination and full COVID-19 vaccination is required by MiCare for this position.**

**How to apply...**

**For Enquiries**

**If you meet the above criteria and you’re interested in contributing to an organisation that values the highest level of qual