Administration Clerk

About Hallam Truck Centre Awarded the 2021 DAF Trucks Australia Dealer of the Year, Cummins Dealer of the Year and the coveted PACCAR Service Dealer of the Year award. Hallam Truck Centre flies the PACCAR flag in south east Melbourne and Victoria. As part of the CMV Group, we are accredited Kenworth and DAF dealers, supporting sales, service and parts plus PacLease Rental and Leasing. In addition to the Kenworth and DAF brands, we are also all makes capable and full service dealers for the extensive range of PACCAR, Cummins and CAT truck engines, as well as Dana, Meritor, Eaton, Wabco, Knorr-Bremse and SAF-Holland commercial vehicle technologies. About the role This is a full time 12-month maternity leave contract position We require a full time PARTS ADMINISTRATOR to join our busy team. Reporting to the Parts Manager, this role will be responsible for ensuring clerical accuracy with parts orders and parts stock holdings are maintained. **Responsibilities**: - Assist the Parts Manager in the coordination of obsolescent stock returns and consignment branch stock - Monitor back orders from suppliers, process credits and warranty returns - Assist the Parts Interpreters in finding out the actual delivery times of parts which they have ordered - Create orders for purchases and process invoices using the Dealer Management System - Provide assistance in stock maintenance - Prepare supplier invoices for payment - Assist in the coordination of the annual and rolling stocktakes - Daily receipting of parts into stock - Coordinate parts specials and assist with marketing as required Skills & Experience - Excellent attention to detail - Knowledge of parts operations would be an advantage - High level of computer literacy - Strong interpersonal and communication skills including telephone skills - Sound written and verbal communication skills - Excellent organisational, time management and administrative skills - Friendly and positive attitude - Familiarity with parts inventory systems - Experience in automotive industry would be an advantage but not essential **Benefits**: - Ongoing training and development giving you the opportunity to build a long and successful career in the industry - Onsite state of the art FREE Gym - Onsite parking - Work with iconic & reputable brands - Supportive & experienced leadership team - Opportunities to support community partnerships with our Group CMV Foundation - Enjoy annual company dinners and picnics - Improve your wellbeing with our CMV Care platform including access to discounted fitness, income and health insurance programs as well as free monthly onsite Myotherapy treatments At Hallam Truck Centre, we believe our people are our greatest asset. We are very proud of our success of which is highly driven by our core values; Safety First, Can Do, Ask The Question, Do the Right Thing and Mutual Respect. These are applied in equal measures to our employees, customers and the community and demonstrated by everyone within our businesses. If you have the skills and experience necessary and want to become an important part of our successful team then please click "Apply" to submit your cover letter and resume.