Band 3 Ea

1 week ago

Hobart, Australia HAYS Full time

Executive Assistant - Public Sector temp assignment

**Your new company**

Based in the Hobart CBD, this position sits within one of the largest departments of all Tasmanian Government agencies. This is a 6-month contract with the possibility of extension.

**Your new role**

You will provide Executive Support to three departments and will provide administrative and confidential support to optimise timely and efficient outcomes including:

- Extensive diary management, organisation of travel, coordination of meetings.
- Manage high level communications and effective liaison between senior departments and Ministerial Offices
- Support the coordination of responses to all requests for information, briefings, and correspondence
- Manage minor projects, undertake research and prepare ad hoc reports as required
- Collate information and data to distribute to relevant directors to assist with their divisional reporting
- Distribute, track, file and ensure the security of complex documentation and data that contains sensitive information
- Prepare, coordinate, update and distribute reports, correspondence, agendas, minutes and papers as chaired by management and directors
- Formatting documentation
- Any other ad hoc administration support required

**What you'll need to succeed**

To be successful, you will:

- Be an experienced Executive Assistant or Executive Officer with a proven record of providing high level support to senior executive members.
- Have a demonstrated understanding of executive support management practices and have CM9/10 or TRIM capabilities.
- Have sound knowledge and experience in the use of MSoffice software products and information and records management systems, and the ability to manage small projects with mínimal guidance.
- You will have high level communication skills (written and verbal).
- You will have excellent time management skills, outstanding attention to detail, be able to manage a variety of tasks concurrently and work within tight timeframes.

**What you'll get in return**

You will receive an attractive hourly rate and the opportunity to work semi-autonomously in a small team conducting vital work.

**What you need to do now**

2858324

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