Scheduling Analyst

**Job no**:0057450
**Location**:Parkville
**Role type**:Full-time; Continuing
**Department**:Student and Scholarly Services
**Salary**:UOM 7 - $102,338 - $110,780 p.a. plus 17% super
- Play a key part in the analysis and logístical operations of scheduling up to 100,000 exams per semester
- Support the Exams and Graduations operations during the event period
- Join a small supportive team within the larger Exams and Graduations group
- Brilliant benefits and a flexible hybrid work environment

**About the Role**
As a Timetable Analyst, you'll play a pivotal role in ensuring the smooth operation of examinations by collaborating with the Team Lead, Data and Systems to create semesterly timetables and leveraging the capabilities of Exams Manager by Databee (Filemaker solution). You'll be responsible for configuring, testing, and analysing the system's functionalities across various scenarios. Additionally, you'll liaise with internal stakeholders to design integrations, test data flows, and assist in data mapping. Furthermore, you'll conduct insightful reporting on Examinations and Graduation activities, performing data analysis to identify potential errors impacting these processes.

Your responsibilities will include:

- Running timetable simulations to determine the viability of different delivery models.
- Spearheading the creation of examination timetables, including designing the process, documenting procedures, and training team members for efficient execution.
- Contribute to graduation success (August & December) by scheduling students, managing communication data, and ensuring smooth ceremony data flow.

**Who we are looking for**

We seek a highly motivated Database Management professional to join our team. You'll possess exceptional communication skills, fostering collaboration with key stakeholders across various departments. A commitment to detail and accuracy is paramount, as is a continuous improvement mindset and an innovative approach to problem-solving. Thriving in a fast-paced environment, you'll demonstrate strong teamwork, focus, and productivity while maintaining composure under pressure. Your keen analytical eye will identify opportunities for database optimisation through trend analysis, ensuring continuous improvement. This is a perfect role for a detail-oriented individual who thrives in a collaborative environment.

You will also have:

- Relevant tertiary qualification with relevant experience, or an equivalent combination of relevant experience and education/training
- Demonstrated experience in producing a timetable in dedicated software or similar large-scale mathematical exercise/modelling
- Experience in manipulating and analysing data, and speaking to/presenting insights to inform operations
- Knowledge in database management, Power Query, Power BI, Python, utilising APIs/web services or VBA/advanced Excel formulas is desirable

Please note you will be required to work intensively during peak periods, outside of normal working hours. Leave my not be available during this time.

**For further information regarding responsibilities and requirements please refer to the attached PD.**

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

**Your new team - Student and Scholarly Services - Graduations and Examinations**
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

The Graduations and Examinations team delivers large-scale, high impact events and are governed by regulations, policy and academic integrity with students at the core of all decisions.

**What we offer you**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
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**Be yourself**
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander