Governance Officer

**ARPC Position Description**

**Function**:Governance, Risk and Compliance **Classification broadband**:ARPC56

**Location**:Sydney **Security clearance**:Baseline

**Role Reports to **(role title)**:Executive Manager, Governance and Legal

**Direct Reports **(role titles)**:Nil

**Purpose of the role **(Why the role exists; how the role contributes to the ARPC’s strategic objectives)

The Governance Administrator supports the smooth functioning of Board and Committee processes with a strong
focus on effective administration of meetings. The role assists the seamless delivery of Board and Committee
secretary support to the Board, its Committees and Senior Management.

**Key Accountabilities** (Key activities, tasks, and outcomes to be achieved)***

Role model ARPC’s Values and Code of Conduct and capabilities set out in ARPC’s Capability Framework.

**Board and Board Committees**:

- Provide efficient and effective secretariat services for the ARPC Board and Committees, including logístical
- coordination of Members diaries and scheduled meetings.- Support the Executive Manager, Governance and Legal review, load and distribute Board and Committee papers.
- Assist with the management of the ARPC relationships with Board and Committee Members, ARPC employees and
- other external stakeholders. Liaise with stakeholders and ARPC employees in a professional and timely manner.- Maintain Board secretary and governance related governance documents, registers, and correspondence.
- Arrange induction and training for Board Members.
- Prepare documentation associated with Member’s expense claims and travel arrangements for approval by the
- Chair ensuring all claims abide by the Board Code of Conduct.- Work with the Executive Manager, Governance and Legal to manage and review the Board and Committee

agendas including timing of meetings, attendees and itinerary for all offsite meetings and coordinate travel as
required.
- Provide assistance and guidance to employees and external attendees so they are aware of what is required for

their agenda item, submission timing and meeting attendance.
- Providing a guidance and support service for ARPC employees responsible for writing papers for the Board and its

Committees.
** Management Committees**:

- Provide efficient and effective secretariat services for ARPC’s Management Committees, including logístical
- coordination for meetings, assist in the preparation of papers and coordination of meeting actions.- Working with Committee Chairs to influence forward work schedules and ensuring that that they align with
- strategic and business outcomes and both Board and management planning cycles.- Provide high level assistance to the CRGO, Executive Team and Board as required, including stakeholder liaison,

research, internal coordination and drafting of briefings and correspondence.

**Governance and Compliance**:

- Assist with the management and coordination of the ARPC’s internal audit program and internal policy
- documents.- Identify opportunities for improvement in board and committee policies and reviewing papers for each Board and
- Committee.- Prepare associated documentation in regard to Corporate Governance issues, including providing advice and

assistance.

**Legal advice and services**
- Assist coordinate legal advice, facilitate payment of invoices and related administration associated with

external legal services providers to facilitate ARPC receiving effective legal services.

***

**Key legislative / regulatory role responsibilities**

**Public Interest Disclosure Act 2013 (PID Act)**
- ARPC Managers may receive disclosures from staff they supervise or manage and are responsible for providing

to an ARPC Authorised Officer (CEO, CFO, COO) as soon as practicable, any information provided to them that
concerns disclosable conduct (within the definition of PID Act S.60A).
- ARPC Managers must assist the ARPC CEO (or delegate) and/ or the Commonwealth Ombudsman in the

conduct of a PID investigation.
- ARPC staff must assist the ARPC CEO (or delegate) and/ or the Commonwealth Ombudsman in the conduct of a

PID investigation.
** Privacy Act 1988**
- ARPC staff must adhere to the Australian Privacy Principles and the ARPC Privacy Policy and report any privacy

breaches by any employee or contractor to the Privacy Officer (CFO) and/ or Privacy Champion (COO) as soon as
they become aware of them.
** Freedom of Information Act 1982 (FOI Act)**
- ARPC staff are responsible for notifying and supporting the Information Public Scheme (IPS) Team to ensure

published website Information is accurate, up-to-date and complete.
- ARPC ‘owners’ of website content are required to review content on their page(s) at least annually.

**Security**
- Responsible for monitoring their staff (including contractors), resources and functions to ensure security

controls are maintained and operate effectively.
- Responsible to ensure that staff (including contractors) are