Enrolments Coordinator

Enrolments Coordinator

**OVERALL PURPOSE OF THE POSITION**
- To provide efficient and effective administrative support to the Enrolments office.
- To demonstrate a mature judgement and use of initiative in a range of office management and public
- relations situations.
- To support staff, as directed by the Director of Enrolments, to ensure the smooth and efficient
- functioning of the Enrolments Office.
- To be a part of a professional and focused enrolments team.
- As one of the key public relations personnel at Barker, the Enrolments Coordinator must be aligned to

the School’s Vision and develop a thorough understanding of the School, its culture and professional
expectations.

**PRIMARY DUTIES & RESPONSIBILITIES**
- manner.
- To ensure the entry of all relevant data into Engage throughout the enrolment process, i.e. MCEETYA
- etc.
- To process all financial requirements of the Enrolments Office and enrolments processes.
- In conjunction with the other Enrolments Coordinator to be responsible for all tour bookings and the
- preparation of parent badges.
- To assist with the complete enrolment cycle of students as directed by the Director of Enrolments.
- To have the ability to prioritise, using sound judgement and flexibility.
- To assist with the management of all student appointments, correspondence and readiness of
- documentation for testing and interviews.
- To ensure all filing is kept up to date.
- To prepare and supervise all incoming and withdrawing student files from receipt.
- To assist with marketing events as required including school tours and School Expos as they occur. This
- will include occasional after hours work.
- To liaise with the other Enrolments Coordinator to ensure the smooth running of the department and all
- student requirements.
- To maintain the office supplies and professional presentation of the Enrolment Offices.
- To provide cover for the other Enrolments Coordinator, Assistant to the Director of Enrolments and

Director of Enrolments as required during school holiday periods (Term-Time plus 4 weeks).

**People & Culture**

**SKILLS ESSENTIAL TO THE JOB**
- Flexibility and willingness to undertake diverse duties that encompass high functioning secretarial,
- public relations and marketing.
- Public Relations and secretarial experience.
- Welcoming personal and phone manner and interpersonal skills.
- Ability to work with children and supervise during interview process.
- Maintaining focus, accuracy and attention to detail in a very busy office.
- Advanced secretarial skills.
- Advanced skills in the use of Excel spreadsheet, Word and MS Forms.
- Demonstrated ability to use a data base for entry and retrieval of information.
- Able to quickly understand processes and systems, both IT and physical.
- Demonstrated initiative and flexibility.
- Adherence to confidentiality and awareness of Privacy Laws.

**ESSENTIAL PERSONAL ATTRIBUTES**
- Enthusiasm and energy
- Excellent interpersonal skills
- High order organisational skills
- Ability to multi-task
- Punctuality and ability to meet deadlines
- Flexibility with working hours in a busy workplace
- Problem solving ability
- The ability to prioritise
- Enjoys working with children

**Desirable**:

- Competency in the use of a broad range of ICT programs
- Marketing experience
- Bilingual

**WORK, HEALTH & SAFETY & ENVIRONMENT**

Barker College has a documented Work Health and Safety Policy together with relevant procedures and
other documentation. You are required to comply at all times with the Policy and Procedures and their
contents. Your WHS obligations include:

- Co-operating with the School in ensuring your safety and the safety of others;
- Following policies, procedures and directions designed to ensure a safe environment;
- Reporting any hazard you identify to your manager or through the School’s reporting processes;
- Reporting any injury sustained to your manager or through the School’s reporting processes within 24
- hours;
- Following emergency evacuation procedures if required;
- Following Safe Work Procedures, Standard Operating Procedures and Manual Handling Guidelines
- appropriate to your duties; and
- Undertaking WHS training as deemed relevant.**
**People & Culture**

**ACCOUNTABILITY**

**General**
Breaches to a staff member’s responsibilities and/or authority will be managed through the School’s
Disciplinary Management Procedures. This defined accountability is underpinned by the Barker College
Staff Code of Professional Practice, Complaints and Performance Management procedures.

**Work Health and Safety**
All staff members will be held accountable for their actions and omissions where it affects their own or
another person’s workplace safety.

**SPECIAL CONDITIONS**
- Full-Time, Term-Time plus 4 weeks Employment.
- Prepared to undertake any additional training to complement the position
- There may be times outside normal hours including weekends that need to be worked to ensure the
- smooth funct