Governance & Compliance Officer

ROLE PARTICULARS

**Role Title**Governance and Compliance Officer

**Department**Operations and Innovations

**Reports to**Chief Operating and Innovation Officer

**Status**Minimum 3 days per week, part time: 12 months fixed term

**Date Reviewed**December 2024

**About Us**

Ormond College is a dynamic and thriving community, dedicated to fostering an enriching living

and learning environment for students. Our goal is to empower students to make meaningful

contributions to their communities through a holistic educational experience. We offer a diverse

range of programs for undergraduate, graduate, and non-resident students of the University of

Melbourne, providing opportunities for personal and academic growth.

**ROLE PURPOSE**

The purpose of this role is to support governance and compliance activities across Ormond College.

In doing so the role supports internal compliance obligations, and external regulatory compliance.

The role requires high levels of attention to detail, and research capabilities.

The Governance and Compliance Officer is an important role with a great deal of variety and

requires someone who is able to thrive on multi-tasking, has a can-do attitude and will take
ownership and responsibility for the role. They will display a customer service mindset, have
fantastic attention to detail, be willing to take ownership of their work and demonstrate the ability
to work collaboratively and collegiately within the College.

**KEY DELIVERABLES**

**RESPONSIBILITIES**

Administration - Deliver administrative support to the Council, its Finance Advisory

Support and Committee, Buildings and Grounds Committee and other

Governance Committees it might form: organise the meetings, prepare the
agenda, collate and distribute the Council and subcommittee papers;
and support to other Committees of the College.
- Undertake the following responsibilities in support of the Company

Secretary:

- Maintain records in good order, including the Governance

records, electronic files and directories and update the College
database records
- In conjunction with the Company Secretary, Chief Operating and

Innovation Officer, ensure that the College complies with its
statutory obligations, ensuring ASIC and ACNC requirements are
met
- Ensure that College and committee policies and procedures are

followed
- Ensure records of Council and Committee meetings are kept in

compliance with the College’s Constitution and Committee
Charters
- Ensure that necessary College registers are established and

updated
- Arrange an annual calendar of meetings each year for Council and

Committees
Policy & procedure - Administrative management of the College’s policy and procedure

framework framework including:

- Monitoring of the framework schedule.
- Setting committee meeting times, and the meeting agenda.
- Attending committee meetings and taking minutes.
- Tracking agreed action items and where required following up

on agreed actions.
- Reviewing new or amended policies and procedures, ensuring

consistency of language and formatting.
- Maintaining the policy and procedure portal on the Grail.
- Dashboard reporting as required.

Risk Register / Risk - Administrative management of the College’s risk register including:
Management - Monitoring the register for key deliverables and where

required following up on agreed actions.
- Support risk management initiatives as required, including

testing of mitigation steps.

OHS Committee - Administrative management of the College’s OHS Committee

including:

- Setting committee meeting times, and the meeting agenda.
- Attending committee meetings and taking minutes.
- Tracking agreed action items.
- OHS reporting - maintain and monitor OHS report to ensure

fulfilment of standards. Further develop and maintain

graphics.
- Update OHS noticeboards.

Other Duties - Provide administrative support as required.

Risk - Work within the College’s Risk Management Policy, including

ensuring that all Recruitment and Outreach activities occur within the

College’s risk management strategy

OHS - Demonstrated awareness of OHS policies and procedures, ensuring

all procedures are followed.

Position Description | Page 2 of 4
- Behave in a manner which ensures individual health and safety and

that of other people.
- Encourage others to create and maintain a safe and healthy

environment at the College.
- Co-operate with others to enable the achievement of health and safety

responsibilities at the College.
- Actively report workplace hazards, injuries and accidents arising

from workplace activities, providing recommendations for corrective

actions to prevent or minimize the chance of recurrence.
- Where Personal Protective Equipment (PPE) is required, wear and

maintain the PPE as directed or as required in OHS procedures.
- Use, taking reasonable care, safety, emergency equipment, plant

materials tools and substances provided in the workplace as directed

or as required in OHS proce