Casual Receptionist/administrative Staff

**Receptionist/Administrative Assistant**
Canowindra Campus, Taylors Lakes and/or Yirramboi Campus, Keilor

Casual/Temporary Position as required

**ABOUT OVERNEWTON COLLEGE**

Overnewton Anglican Community College is a co-educational Preparatory to Year 12 College catering for

approximately 2,000 students across two campuses located in Keilor and Taylors Lakes.***

Overnewton Anglican Community College strives to be an inclusive learning community, providing a respectful

environment where students aspire to excellence in a broad range of curricular and co-curricular opportunities. We

value our Christian foundation, and the importance of parents as active members of our College family, as we work

together, endeavoring to prepare each of our students to be mentally, physically and spiritually ready for life.

All staff participate in the full life of Overnewton College, including being supportive of our Christian ethos and

contributing to the breadth and depth of our student and staff programs. Joining Overnewton College means being

part of an inspiring, caring and professional community, innately believing that students are at the centre of our

decisions.

**Position Description**

**Position Title Receptionist/Administrative Assistant**

**Campus Cross Campus**

**Reports To **This position is accountable to the Principal through the Business Manager, with

responsibility also to the Personal Assistant to the Business Manager (who coordinates

school holiday and annual leave rosters).

**Position Summary **The relieving Receptionist/Administrative Assistant will provide high-level customer

service and support to all school parents, students, staff and visitors along with

administrative assistance with the day to day running of the College as required.

This role will be flexible in order to support the administrative needs within all schools

of the College. The successful applicant will be required to work school holiday periods

and must be available between the hours of 8am and 5pm.

The successful applicant will be an active member of the School team who enjoys

working in a busy, friendly environment and is a member of the College and Campus

based administration teams.

**Position**

**Relationships**
Internal liaisons of this position are other administrative staff.

**Key Responsibilities **Front of house duties for the various schools and College wide include but are not

limited to:

- Welcoming and assisting parents, students, staff and visitors competently,

confidently, and professionally in a timely manner
- Visitor and student sign in and out, answering phone calls, responding to student

and staff request and enquiries
- Act as a designated building warden in the event of fire or lockdown
- Daily Attendance Reporting
- Various administrative duties associated with the role, e.g. photocopying,

distribution of internal mail and mailing of external mail
- Assist the management of activity documents, e.g. excursions, incursions and

camps
- Maintain awareness of policies and procedures specific to the College
- Provide administrative support as delegated by the Personal Assistant to the

Business Manager and/or the relevant Head of School in which the role is

allocated on the day
- Carry out any other responsibilities as required by the above

**Key Qualities,**

**Relevant Skills,**

**Knowledge and**

**Experiences**

Within the context of the role described, the incumbent will be expected to have,

and performance will be measured against, the following:

- Ability to work as part of a cohesive and high performing team
- A positive and proactive team-based approach
- Demonstrate initiative and the ability to work independently as well as

collaboratively
- Adaptability and change responsive in an atmosphere of constantly shifting

priorities
- Strong ability to prioritise and remain focused under pressure
- Excellent attention to detail
- Ability to meet deadlines
- High level organisation and capacity to maintain a neat, ordered workspace

within the School
- Demonstrated ability to maintain confidentiality in all aspects of student, staff,

client and College information
- Demonstrated excellent skills in Office 365/ Microsoft Office, particularly Word

and Excel
- High degree of computer literacy
- Demonstrated data analysis skills
- Excellent organisational and time management skills in a fast-paced environment
- Excellent verbal and communication skills
- Flexibility in working independently and to changing time frames
- Capacity to work autonomously, flexibly and with discretion
- Experience with t h e use of databases: knowledge of SAS and Compass software
- Attendance Reporting is an advantage
- A good working knowledge of all aspects of the Campus and the College
- Willingness to learn and adopt new processes and technology

**Qualifications **Business Administration or equivalent qualifications (minimum Certificate IV level)

will be highly regarded.

**Conditions of**