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Ao4 Executive Assistant
2 weeks ago
State Government | Full Time | $52.25/hour + Super
**Your new company**
This department is committed to helping the community.
**Your new role**
As the Executive Assistant, you will provide high level confidential executive secretarial and administrative support, ensuring that high quality, fast and efficient assistance is available to the Assistant Director-General.
Key Duties:
- Efficiently manage and coordinate diary management, taking a proactive approach to organising meetings and providing secretarial support to ensure the Assistant Director-General is appropriately pre-briefed.
- Organise meetings and associated travel arrangements and coordinate forward agendas, briefings and minutes arising from meetings.
- Provide quality high level business advice and support related to a range of executive correspondence, financial, human resource, information management, reporting and other general administrative issues to management and staff.
- Provide high quality support to the Directorate and assist with the preparation of correspondence, including preparation of briefs, memorandums, submissions and executive and ministerial correspondence.
- Prioritise and manage the flow of incoming and outgoing correspondence using the electronic document management system (eDocs) and in a complex and confidential work environment to ensure timeliness, quality control and corporate requirements are met.
- Liaise, negotiate and consult effectively with senior executives and key stakeholders, including ministerial staff, and provide professional and effective reception and telephone services for the office of the Assistant Director-General.
- Exercise judgment and initiative in decision-making, proactively identifying and acting on potential problems and developing appropriate standards.
- Demonstrate high level client service standards and comply with policies, procedures and protocols.
**What you'll need to succeed**
- Demonstrated experience in a similar position
- Strong communication and literacy skills
- This role has a COVID-19 Vaccination policy
**What you need to do now**
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.
**LHS 297508** #2768941
