Coordinator, Semester and Mobility, Ncp Mass

**Coordinator, Semester and Mobility, NCP MASS**

**About Palladium**

Palladium is a global leader in the design, development, and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 2,000 employees operating in 75-plus countries and a global network of over 35,000 experts, we help improve economies, societies, and, most importantly, people's lives.

**About the Program**

The New Colombo Plan (NCP) is an initiative of the Australian Government which aims to lift knowledge of the Indo-Pacific in Australia by supporting Australian undergraduates to study and undertake internships in the region. Students undertake scholarship programs, participate in Mobility projects, and on completion become alumni. About the New Colombo Plan | Australian Government Department of Foreign Affairs and Trade

Palladium is contracted by the Department of Foreign Affairs and Trade (DFAT) to manage the NCP Managed Administrative and Support Services (MASS) program which underpins the effective operation of the scholarship, mobility and alumni streams, and provides the cross-cutting functions of finance, communications, business engagement, risk management, and monitoring, evaluation and learning (MEL).

**This Opportunity**

The role of Coordinator, Semester and Mobility, NCP MASS, is responsible for providing effective administrative and support services for the NCP Mobility Program which provides grant funding to Australian Universities and consortia to support Australian undergraduate students’ participation mobility projects of between four weeks and semester length, involving, internships, mentorships, practicums, and research in 40 host locations across the Indo-Pacific region. This includes supporting the establishment of a new Semester Program being introduced through the 2026 NCP Program round.

The role will focus on ensuring consistent, seamless, and high-quality experience for NCP students, university partners, host institutions and organisations, and alumni.

The position works collaboratively with other roles and teams within the NCP Mobility, Administration and Support Services (MASS), including communications, engagement, events, MEL/data management, funds management, and finance, while also ensuring effective coordination between the mobility program and the scholarships and alumni program areas. The role involves regular engagement with key NCP stakeholders such as international liaison officers, Australian universities, host organisations, and third-party providers to support program delivery and maintain strong stakeholder relationships.

The Coordinator, Mobility carries a moderate degree of autonomy and is required to lead on mobility grants administration tasks assigned, exercise initiative in anticipating issues, and engage directly with the client when required.

This is a **full-time, fixed-term position located in Adelaide**, with a contract running until **June 30, 2026**, with the possibility of extension. The role also provides a flexible working arrangement, including the option to work remotely part of the week.

**Reporting Lines and Requirements**

This role reports into the Senior Manager, Semester and Mobility. Reporting requirements may include but are not limited to:

- Attendance at client and team meetings, other requested meetings with stakeholders.
- Regular (minimum of monthly) one to one meetings with your line manager on the status of personal performance, career development discussions and any other matters.
- Palladium encourages flexible work practices to enhance wellbeing, productivity and team culture. For this role, we require that employees maintain an in-office presence for the majority of their working week. For example, if an employee works five days a week, they must spend at least three days physically in the office.

**Primary Duties and Responsibilities**

The primary responsibilities of the Coordinator, Mobility, can be broadly described as follows:
**1. Demonstrate commitment to the contract requirements and service delivery standards for the NCP MASS program.**

**2. Effective coordination of Mobility and Semester Project grant administration activities**:

- Monitor variation requests received, input into a tracker, and under direction, process variation requests in International Student Exchange Online (ISEO) according to guidelines and designated scope permitted, and update the tracker.
- Review project completion reports, approve or reject according to requirements and under direction, and update the mobility refund tracker.
- Review statutory declarations, approve or reject according to requirements, and update the mobility refund tracker.
- Under the direction of the Senior Manager, Semester and Mobility, support the entry and monitoring and analysis of data in the ISEO system used for the NCP Mobil