Purchasing Officer

**PURCHASING OFFICER**:
Our team in **Melbourne** currently has an opening for a **Purchasing Officer**

**YOUR ROLE & RESPONSIBILITIES**:

- Receive and process purchase orders from the relevant requisition process, ensuring that required Vendor, product, quantity, and cost are correctly entered from the data
- Liaise with Product Managers should discrepancies arise
- Ensure sample order requests are placed in accordance with Product or Principal advice
- Prepare inbound delivery requests with correct order information and communicate with third-party logistics providers to authorise receipt of goods, ensuring requests are processed promptly and accurately through confirmation of receipt, provision of Certificates of Analysis and obtaining signed proof of delivery forms from the store where required
- Ensure timely receipt of all inbound inventory
- Monitor and control purchase orders ensuring a continuous workflow of documentation and complete internal/external customer satisfaction
- Ensure purchase order processes and procedures are followed consistently
- Update stock records with deliveries, receipts, purchase orders and vendor pricing when required
- Review any specific Vendor or product requirements, i.e. online ordering, ecommerce
- Maintain accurate records of all stock movements through complete processing of stock receipts, transfers and damages in transit under the direction of the Planning & Purchasing Manager ANZ
- Maintain goods inwards documentation including processing of purchase orders, confirmation of receipt with suppliers, procurement, maintenance and recording of information from shipping documentation, liaising with customs clearance partners, confirmation of stock receipt into store / direct delivery to customer and costing goods into the appropriate warehouse in a timely manner
- Organise and maintain shipping documentation and processes leading to the successful receipt of stock
- Obtain all Product and Vendor Master Data information from Product Managers ensuring all information has been completed
- Vendor Pricing Master:

- Ensure Vendor and Contract pricing is entered into the systems as per Commercial Team requirements
- Communicate with Business Managers and other requestors/users to ensure correctness and completeness of data supporting requests
- Regularly review all data records and processes to continuously maintain data integrity and improve efficiency of processes
- Identify and assist in implementation of process improvement opportunities in conjunction with management
- Ensure all business activities are conducted according to the work instructions specified in the Integrated Management Systems
- Manage enquiries via various digital platforms
- Manage Customer Service Excellence as measured by external customer feedback
- Engage and communicate with CS Team members on order updates into the business
- Liaise with CS Teams, Product Managers and Operations Managers to minimise commercial impact on any delayed purchase orders
- Ensure all Principal enquiries are handled in an efficient and timely manner
- Assist senior management and commercial teams with enquiries as required
- Manage and report all non-conformances, acting on repetitious non-conformances
- Identify and implement changes to ensure a measured reduction in non-conformances and overall operation efficiency gains and continuous improvement initiatives are achieved
- Review Job7’s and follow through to action improvements, addressing areas of sub-optimal performance
- Identify and assist in implementation of process improvement opportunities in conjunction with management
- Work cohesively with internal/external stakeholders ensuring a customer centric culture is achieved and maintained, participating in Customer Service Excellence initiatives
- Consistently demonstrate Brenntag values and expected behaviours through exemplary standard setting
- Actively participate in the annual Performance, Planning & Review Process (PPM), establishing individual KPIs and monitoring performance to ensure targets and effective work outcomes are achieved
- Take ownership of learning and development opportunities by creating an Individual Development Plan (IDP), strengthening your personal and professional development
- Perform such other duties and activities which may be assigned to you from time to time
- Identify and assist in implementation of process improvement opportunities in conjunction with management
- Work cohesively with internal/external stakeholders ensuring a customer centric culture is achieved and maintained, participating in Customer Service Excellence initiatives
- Consistently demonstrate Brenntag values and expected behaviours through exemplary standard setting
- Actively participate in the annual Performance, Planning & Review Process (PPM), establishing individual KPIs and monitoring performance to ensure targets and effective work outcomes are achieved
- Take ownership of learning and development