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Practice Assistant

2 weeks ago

Melbourne, Australia White & Case Full time

**Practice Assistant**

**The opportunity**:
Are you ready to make your mark as part of our Global Operations Team? At White & Case, we’ll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas.

As a Practice Assistant you will play an important role in providing a wide range of secretarial, administrative and project support. You will work closely with partners, a team of lawyers and remote assistance from our Practice Assistant team located in Manila.

You will be a strong team player, actively seeking to improve working processes, anticipate needs and taking the next step. Our team collaborates and works cohesively with our local and global Practice Assistant group.

At White & Case, we foster a collegial working environment where partners are friendly and accessible, and colleagues always supportive and open to questions.

**Key responsibilities**:

- Provide general administrative support to partners and lawyers in our Tax Practice, including but not limited to, arranging meetings, booking rooms, handling calls, supporting travel related needs and expense reimbursements.
- Prepare legal documents, correspondence, and communications etc. (may be required to liaise directly with clients when organising meetings)
- Working with the Billings team in preparation of invoices including liaising with other various business support groups.
- Assist set up of new matters on New Business Intake and facilitate conflicts clearance.
- Plan and organise workflow to comply with established time constraints per request, to ensure to meet deadlines.
- Use good judgment at all times; ask follow-up questions if instructions are unclear, efficiently communicate feedback, concerns, issues and workarounds.

**The skills and attributes we are looking for**:

- Experience in supporting lawyers in a law firm is preferred but not mandatory. Professional services experience highly regarded.
- Experience in billing systems and processes highly regarded
- Familiarity with MS Office, especially MS Word (including typing and formatting) and PowerPoint.
- Experience booking both domestic and international travel.
- Ability to learn quickly and proactive approach to all tasks
- Excellent organisation and time management.
- Good judgement asks questions and strong communication skills.
- High level of integrity and diligence.
- Ability to build strong relationships.
- Excellent attention to detail.
- Flexibility to be able to cover evenings/weekend on an ad hoc basis.

**What we offer**:
When you join us, you’ll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values—to be pioneering, united and human—and we believe that you’ll experience them from your first day.

We will give you the support and development opportunities that will help you achieve your potential.

We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as a Practice Assistant, and our benefits are designed to support your changing needs and priorities across different life stages.

**About White & Case**:
We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration, and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many.

Since our arrival in Australia in 2016, our Australian practice has grown to 34 partners and 100+ lawyers across Sydney and Melbourne. Our teams work with clients in every state of Australia, across the Asia-Pacific region and around the globe on all aspects of the energy, infrastructure, power (including renewable energy) mining & metals sectors, and on high-profile public market and private equity M&A transactions.

**How to apply**:
Primary Location: Australia-Melbourne

Expected Workplace: Onsite

Job Posting: Sep 10, 2025, 7:51:58 AM