Office Administrator

7 hours ago

Arndell Park, Australia Parexcare PTL LTD Full time

Attending to shift request and enquiries. (Including filling shifts and following up with prospective employees and organisations)
- Monitoring and maintaining office equipment and inventory supplies; order replacement office consumable supplies as needed
- Liaise with the Operations Manager to prepare regular reports on expenses and office budgets.
- Act as a point of contact for the service, including enquiries which may be emotive, distressing and complex in nature; assessing the nature and urgency of the call and responding or referring to senior staff/ manager as appropriate
- Collect, process and input data into the ParexCare information management systems and databases; ensuring accuracy and security of data and compliance with statutory requirements
- Use and maintain electronic and manual filing systems with due regard to security and confidentiality
- Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning)
- Maintaining employees and consumers/ participants' records and databases and ensure they are up-to-date
- Collect and distribute mails to the appropriate personnel
- Document control - archive and distribute policies and forms
- Set up recruitment and employee welcome package
- Set up consumers/ participants enquiry and welcome package
- Update all registers within the first week of each month and immediately follow up on any expired/ expiring documents e.g. insurances, certificates, professional registrations, work rights, contracts etc
- This area requires you to work closely with the Operations Manager/ Director
- Ensure accounts payable and receivable are up-to-date and accurately recorded in the system
- Follow up closely on any outstanding accounts payable and/ or receivable
- Prepare monthly financial reports for management meetings
- Experience is rostering '(preferred)
- Ability to work in a matrix reporting structure and develop/maintain collaborative relationships across different business units in the organisation.
- A strong sense of trust and a high level of confidentiality and integrity.
- Strong interpersonal, communication and relationship building skills with ability to consult.
- Ability to work independently and contribute effectively as a team member to achieve goals.
- Strong organisational and time management skills with an ability to prioritise and manage workload, meet deadlines and adapt to changing circumstances.
- Ability to confidently interact with staff at all levels and build strong business relationships.
- Current Working with Children Check.
- Speak fluent English and with excellent presentation and report writing skills.
- Current full driver’s license, access to use personal vehicle to travel to work sites with comprehensive insurance.
- National Police Criminal Clearance.
- Completed the NDIS Workers Orientation Module.
- Australian Citizenship / Permanent Residency/ work rights in NSW

**Job Types**: Part-time, Casual

**Salary**: $44,489.00 - $58,379.00 per year

**Benefits**:

- Professional development assistance
- Work from home

Schedule:

- 8 hour shift
- Flexible hours

Supplemental pay types:

- Penalty rates

**Experience**:

- Working As Office Administrator: 5 years (preferred)
- Working in NDIS-affiliated companies: 5 years (required)

Licence/Certification:

- Police Check (preferred)

Willingness to travel:

- 25% (preferred)

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