Admin Assistant

2 weeks ago

Melbourne, Australia TMR Recruitment Full time

Join a collaborative, friendly team in Dandenong
- Variety is the spice - you won't get bored
- c$80k + super. Full time office based. Training and development.

Are you ready to take on a multifaceted role that offers a diverse range of responsibilities? Consider this - a multi-million dollar, privately owned manufacturer in the transport space. Established for many years and with operations also in QLD. The Founders are down to earth and still enjoy being hands-on within their business.

The Administration Manager needs help. She is spinning lots of plates and doesn't want any to break Therefore, she is wanting to hire someone who can inject vigor and enthusiasm into the team, while approaching any job functions with gusto.

This position is varied, but in summary you can expect to 'roll up your sleeves' to assist with (but not limited to):
**Accounts Receivable**:

- Record daily customer payments.
- Reconcile bank accounts twice monthly.
- Generate and distribute invoices for three business divisions.
- Follow up on overdue accounts.
- Resolve customer issues promptly.
- Maintain accurate customer records and payment history.
- Update financial databases and records.
- Properly document and file financial records and invoices.

**Admin Support**:

- Backup receptionist, answering phones during breaks or absences.
- Prepare warnings, confirmation letters, and other documents.
- Maintain employee files and organise paperwork.
- Assist with apprenticeships and testing.
- Help with overseas employee visas.
- Review company policies and contracts.
- Research payroll software upgrades.
- Support accounts payable when needed.
- Learn weekly payroll functions.
- Manage Workcover claims and return-to-work plans.
- Participate in injury investigations and complaint resolutions.
- Handle other admin and HR tasks.

This role is suited to those who are proficient with processing accounts receivable/payable and who have a good grasp of accounting concepts and general office functions. Proficiency in MYOB or similar software packages, as well as Word, Excel, and internet banking. Familiarity with Payroll and HR functions is a plus, whereas strong written and verbal communication skills, along with numerical aptitude and problem-solving abilities, are essential.

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