Project Officer
4 days ago
***:
As a member of the Barwon Women's and Children's (BWC) Project Team representing the Victorian State Government, this role will support the Project Director and the BWC Project Team in the administration of the BWC project including managing and controlling all documents.
The role requires regular interaction with health service providers and stakeholders, architects, engineers, hospital construction representatives and their sub-contractors for the receipt and control of documents relevant to a modern hospital project.
Are you
- Passionate about improving the delivery of public sector capital projects?
- A strong team player with the ability to work autonomously to deliver outcomes?
- A highly motivated individual, looking for a challenge and variety?
Accountabilities
- Administrative Support
- Answer queries and provide timely advice on the BWC Project and take follow up action on behalf of the project team, including correctly redirecting incoming mail and queries
- Arrange project team and/or VHH Project stakeholder meetings, including coordinating papers, organising venues, catering and making travel and accommodation arrangements (as necessary).
- Provide a range of effective executive support functions to the Project Director and the project team, including for example accurately managing a shared team diary and leave calendar.
- Undertake purchasing consistent with public sector guidelines and policies.
- Identify and implement improvements to office processes and procedures.
- Use Victorian Government corporate systems, such as the records management system (TRIM) and the eMinisterials system for executive correspondence and briefings.
- Manage tasks that may be of a confidential and/or sensitive nature that may require preparation of correspondence containing in-depth analysis as requested by the BWC Project Director and the project team.
- Provide secretariat support for Committee Meetings and other meetings as required by the BWC Project Director and project team
- Document Control
- Manage the implementation of the ACONEX document control system
- Use and manage the BWC project document management system (Aconex) to monitor the receiving and issuing of BWC project documentation, including but not limited to plans, drawings, other technical documentation.
- Use and manage the BWC project document management system (Aconex), providing document control for incoming and outgoing Aconex correspondence for the project team, under the direction of the BWC Project Director - Commercial and Technical.
- Use and manage the departments TRIM document management system as it applies to the BWC project.
- Use and manage the VHBA SharePoint document management system as it applies to the BWC project.
- Act as the Aconex company administrator for the BWC Project team.
- Proactively identify and implement document control.
Mandatory Vaccination Policy
**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the Department of Health
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