Business Services Assistant

Mott MacDonald is currently looking for a Business Services Assistant to join our team based in Adelaide.
Role Overview
This is an excellent opportunity which would suit an administration professional with 1 -2 years’ experience.
The role works collaboratively with the Support Services function contributing to other wider-office initiatives including events, facilities, and other ad-hoc as well as supporting the in-location delivery of other business service functions as required which includes but not limited to IT, HR and Finance.
Your responsibilities will include:

- The first professional point of contact for clients and visitors to the office
- Telephone answering, mail distribution, client, and staff direction
- Coordinate and distribute communications to the office e.g., weekly newsletters and desk bookings
- Prepare meeting rooms/spaces and the reception area, ensuring that all areas and are clean, presentable, and ready for use
- Coordinate domestic and international travel arrangements for any staff in or out of location.
- Support the finance team with accounts payable tasks, checking of expense claims, invoicing and timesheet auditing.
- Provide support to all sectors for preparing their own expense claims and time sheet submissions and other activities as requested
- Production and maintenance of CVs
- Maintenance and ordering of office supplies for stationery, kitchen, etc
- Adhoc general support to the Business Services Lead and Services Coordinators
- General administrative tasks and support.
- What you’ll bring to the team:

- Exceptional communication and interpersonal skills
- Proficiency with the Microsoft Office suite of programs
- Demonstrated ability to work autonomously in a high-volume environment and exercise initiative to prioritise as required
- A Positive and flexible attitude with a willingness to take on a wide range of diverse tasks and adjust to competing priorities
- Enjoy working within a diverse and fast paced team environment

In return we offer you all the benefits that come from working in a global consultancy, including the opportunity to build a dynamic career and ongoing professional support. It's your turn to be you. At Mott MacDonald you won't find just a job, you'll find the way to a greater future. By joining Mott MacDonald, you will find we are committed to fostering a culture that empowers our people, promotes teamwork, and embraces sustainability.
There's no time like the present to make a change.

Job Profile
- Mott MacDonald is a uniquely diverse global management, engineering and development consultancy that offers a diverse range of opportunities for potential employees to work with World Expert Practitioners on small and large scale projects within Australia and New Zealand.
Our unique geographical location means that we are able to tap into expertise and resources from other countries in which we operate and so whether you are from a technical background or have traditionally worked in support services, you will be amazed at the career development opportunities that Mott MacDonald Australia and New Zealand can offer to you.

Other Information
- Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.
More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence