Ea to CEO/office Manager

7 days ago

Old Toongabbie, Australia Sharp & Carter Full time

$90,000 - $100,000 + Superannuation - Dynamic and progressive company - Help develop and inform decisions - Toongabbie Location - Excellent growth opportunity within a caring organisation **About the role** This is an excellent opportunity for an experienced Executive Assistant to join a dynamic and established company in Toongabbie (short bus ride from Westmead station). This role will provide Executive support to Directors across multiple business units. You will play a key role in supporting them with day to day activities as well as undertaking adhoc project support and coordination as needed. **You** By nature, you are an enthusiastic, thoughtful and confident person. By profession, you would have impeccable organisational skills, be adept at multi-tasking, have the ability to prioritise and have excellent written communication skills. You recognise the importance of autonomy and proactivity. **Responsibilities** The Executive Assistant is responsible for various administration and support tasks. These are including but not limited to: - Preparing communications for internal forums - Organising, coordinating and hosting meetings. Including Town Halls, leadership team meetings and various Committee meetings - Complex diary management including scheduling meetings across multiple time zones - Ownership of agendas, documentations and presentations for meetings - Company secretarial duties for entities in Aus and NZ. Including filing multitude of documents with ASIC and the NZ Companies Office - Process Invoices using Coupa and expenses through Concur - Manage travel arrangements - Maintain strong business relationships **Skills and Experience** - You have a minimum of five years experience in a similar role. - Level-headed, genuine person who follows through - Any exposure within legal and/or commercial industries is beneficial - You are a bright, proactive person who uses your initiative to identify issues and solve them - You value people and kindness, and are passionate about learning and delivering excellent results. - Great tech skills **About the client** Our client is a large multinational healthcare company that offers a trusting work culture and various growth opportunities within the EA role. This is an opportunity that requires an individual that will bring a "can do" attitude to a collaborative and diverse team.

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