Risk and Compliance Manager

2 weeks ago


Drysdale, Australia Saint Ignatius College Geelong Full time

**Role Description/Criteria**

Work collaboratively with the College Executive team to assess the impact of any legislative changes to the College’s operations and strategic objectives.

Prepare a regular report, at the end of each Term for the Principal and Executive Team on OHS and compliance and risk management.

Establish and implement the procedures for the prompt reporting and investigations of all injuries, accidents and near misses.

Coordinate internal safety audits (eg. room inspections) under the direction from the Business Manager, assists with external safety audits (WorkSafe Inspectors), notify WorkSafe of reportable incidents.

**Child (Safeguarding)**

Work with the Deputy Principal (Students) to review the College’s current Child Safety practices against legislative requirements and development of recommendations.

Ensure compliance with child safety standards and assist in guiding a child safe organisation Review current policies and recommend updates as required.

**Compliance and Policy (CompliSpace)**
- Take responsibility for the central administration and management of the College’s CompliSpace software. Ensure that CompliSpace is effectively and efficiently implemented and used
- Investigate and provide direction in all compliance related matters and ensure that the College is compliant in all areas
- Advise Executive of changes in regulations or legislation which effect compliance or College policies
- Use functions of CompliSpace’s Assurance platform to deliver fit for purpose reports
- Pursue a continuous improvement framework to enhance policies and risk management practices in the College and coordinate the ongoing development of risk and compliance policies and procedures
- Identify compliance requirements and reporting of compliance and breaches and trends in conjunction with the College Executive Team
- Manage the development, implementation, documentation and dissemination of relevant policies, procedures, processes, controls and guidelines to promote compliance and reduce risk across the College
- Work with Deputy Principals to review and personalise policies and procedures using CompliSpace and MACS
- Ensure policy and procedures are updated and reviewed systematically
- Release policies once ratified
- Publish updates on school website where appropriate
- In conjunction with the Deputy Principals, provide staff with training associated with compliance as required
- Record and ensure that compliance training has been completed (e.g. mandatory reporting, child protection, asthma and anaphylaxis, OHS, bullying and harassment and First Aid)
- Manage and maintain accurate staff learning modules through CompliLearn
- Conduct appropriate audits to ensure compliance with College policies and procedures and the relevant legislative framework
- Maintains documentary evidence of compliance
- Ensure the College is up to date with VRQA requirements
- Provide regular reports to Business Manager and notify of incidents or concerns
- Identify privacy data breaches
- Ensure compliance capabilities and performance are factored into contracts with external suppliers

**Emergency Management**
- Maintain an updated version of the notifications/maps and training of the Emergency Management Plan/Procedures for regular Emergency evacuations and the follow up review of the process
- In consultation with the Business Manager and Emergency Planning Committee, ensure that the Emergency Management Plan is reviewed, updated and promulgated annually.

**Governance Compliance**

Ensure that all policies and procedures meet the VRQA minimum standards including:

- School Governance
- Enrolment
- Curriculum and Student Learning
- Student Engagement and Wellbeing
- Student Pathways
- Staff Employment and Human Resources Management
- School Infrastructure
- Financial Management
- ICT Management
- Risk Management
- Commonwealth Requirements

**MACS and CECV Compliance obligations**

Monitor MACs communications to ensure that all relevant stakeholders are notified of any updates and change in policies are made as required.

**OHS**
- Attend OHS committee meetings
- Ensure staff receive appropriate OHS induction
- In conjunction with the OHS committee, regularly review and update the Risk Register to ensure the College appropriately manages all recognised and reported risks
- Identify and facilitate OHS training and instruction requirements, e.g. training staff re such things as manual handling, prevention of slips, trips and falls, ladder safety and ergonomics
- Liaise with various departments such as Maintenance, Science, Technology, Art, Food Tech etc. to ensure all College equipment is well maintained (regular maintenance documented) and safe to use
- Monitor and review overall effectives of the College’s OHS program
- Liaise with WorkSafe as required in relation to incident reporting, site visits etc.
- Participate as required in the resolution of OHS issues
- Liaise with the HSR/s about OHS mat



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