Functions & Events Coordinator Castlereagh Hotel

1 week ago

The Rocks, Australia Piknic Full time

**Functions & Events Coordinator**

Join our great team as a ‘hands on’ Functions & Events Coordinator. You will have a ‘can do’ attitude to all you do, a bright personality and excellent communication skills. Your organisational skills, attention to detail and client service approach need to be exceptional. This is a hands-on role, mainly Monday to Friday with a good variety of tasks within our small team.

This is a full-time role within the NSW Masonic Club & Castlereagh Boutique Hotel reporting to the Operations Manager. There is an occasional requirement for weekend work to facilitate key functions that you have handled when the need arises.

Main Responsibilities include:

- Creating proposals, upselling and converting leads to sales.
- Coordinating unique Club Events, and event management of numerous private functions e.g. business breakfasts, lunches, themed dinners, weddings etc.
- Providing administration support for ALL events that fall under the Food & Beverage Department (providing Run Sheets, internal lists of events, taking payments, preparing table menus, invoicing etc)
- Working closely with the Club Administration Officer, Operations Manager, General Manager, Chefs and other colleagues regarding the upcoming functions to ensure everything promised is delivered.
- Sourcing menus, supplier quotes and creating running orders, floor plans and other event communications.
- This is a very busy role for a very busy person

Minimum Skills & Experience
- Minimum of 2 years full event coordination experience is preferred from client brief to delivery - with the ability to be hands on to ensure a successful event when necessary.
- A tertiary qualification in Event Management is preferred.
- Must have used events software such as Ivvy.
- Strong and effective stakeholder management skills with the ability to collaborate and build solid relationships.
- Demonstrated planning and project coordination expertise.
- A solution focused mindset and an ability to deal with issues that come up from time to time.
- Articulate and highly developed, excellent communication skills with impeccable and unflappable presentation

The successful applicant must be double vaccinated and follow our Covid policy.

Perks and benefits - A great, happy, hard-working team environment that you will want to work for. Close to 3 Train stations, major bus lines, small cohesive & friendly team, CBD located, uniform provided, culturally diverse team.

**Benefits**:
This is an exciting role with lots of autonomy to make the role your own.

The NSW Masonic Club has an excellent staff culture in a highly-supportive environment.

Close to public transport, an easy walk of St James, Museum & Town hall Stations.

Permanent staff receive a fully paid a \”You Day” - that is you can have your birthday off (You must be employed in a PPT or Full time role for a min. 6 months).

**Salary**: $30.00 - $50.00 per hour

**Benefits**:

- Gym membership

Schedule:

- 10 hour shift
- 12 hour shift
- 8 hour shift
- Afternoon shift
- Day shift
- Evening shift
- Flexible hours
- Morning shift
- Shift work
- Weekend availability

Supplemental pay types:

- Tips

Ability to commute/relocate:

- The Rocks, NSW 2000: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Events management: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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