Protocol Assistant, Protocol and International

Location: Barton, ACT

Application Closing Date: Sunday, 1 December 2024 **by 11:30pm AEDT**

**Classification**

APS Level 5 ($85,633 - $91,549)

**Employment Type**

Ongoing & Non-ongoing (for a period of up to 18 months.)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.

**Who we are**

The Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government.

The principal activity of this position is to plan, manage and coordinate complex arrangements for a range of events relating to ceremonial and visits activities. The position involves liaison with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, other Commonwealth departments and state and territory governments in relation to visits and events.

**What you will do**

In this role you will be based in Canberra and work in a team responsible for coordinating and assisting at a range of event or visit activities for PM&C, including:

- Assist with arrangements for high-level events or Guest of Government visits to Australia;
- Assist with arrangements for the Prime Minister’s overseas visits;
- Assist with national and official events, including meetings, hospitality, ceremonial occasions and state funeral and memorial services;
- Prepare briefs and programs for a range of visits and events and provide associated advice;
- Undertake liaison and representation duties;
- Coordinate various administrative and logístical tasks such as transit arrangements to Australia by international leaders; and
- Provide a range of administrative support relating to the delivery of visits and events, flight and accommodation bookings and database management.

**What you will bring**

The position will involve working in a variety of interesting and dynamic areas where you will work as part of a team under broad direction.

You will need to:

- Work as a collaborative team member with a strong work ethic, in a professional and discreet manner;
- Display the personal qualities of confidence, resilience, integrity, inclusion and sound judgement;
- Adapt and respond well to change and ambiguity in high pressure environments;
- Possess strong organisational skills, including drive, attention to detail and ability to meet tight deadlines;
- Quickly develop a positive rapport with people at all levels in an organisation; Respect and display sensitivity, cultural and religious awareness;
- Possess the ability to acquire the necessary business functions to assist with travel, coordination and administration.

This role will involve extended and varied work times. A willingness to work outside core hours when required, and travel interstate at short notice is essential. Where additional hours are completed outside of PM&C’s ordinary hours of work, employees will be compensated through the Department’s Flex Time or Overtime provisions.

A merit pool may be established and used to fill the same or similar vacancies for 18 months from the date of advertising.

**Eligibility**

**Security Clearance Required**

Negative Vetting Level 1 (Secret)

**How to apply**
- Your resume (maximum three pages)
- A ‘one page pitch’ telling us how your skills, knowledge, experience and qualifications make you the best person for the job and to perform at the relevant classification level.

**Contact Officer