Procurement Specialist

Position Description
Central Highlands Water
- Integrity _
- Teamwork _
- Leadership _
- Care_**_
- **

**Procurement Specialist**

**Title **Procurement Specialist

**Classification **Band, Central Highlands Water Enterprise Agreement

**Team, unit **Strategic Procurement

**Division **Business Services

**Work location **Learmonth Road, Ballarat

**Employment type **Permanent

**Position reports to **Manager Procurement & Facilities

**Our Values**

Our vision: _Our Water - Our Customers - Healthy Living _

Our mission: _Together, we provide quality water and wastewater services, safely, efficiently and sustainably to _
- communities in the Central Highlands Region _

Our values: _Integrity Teamwork Leadership Care**Organisational Environment**

At CHW ‘_Safety is Everyone’s Priority_. We are committed to the safety of our people, customers and the community
we serve and we have a zero tolerance towards harassment or violence within the workplace.

We have an inclusive workplace that embraces diversity and difference. We believe all jobs can be worked flexibly
from varied cultural backgrounds.

We encourage employees’ continuous professional development. Employees are supported in keeping abreast of
current industry best practice and are encouraged to take an active personal interest in staying informed of
professional practices, standards and latest trends.

We believe that everyone has the capability to show leadership, regardless of their formal level of authority. We
expect all team members to focus their efforts on developing and displaying the leadership behaviours defined in our
Leadership Capability Framework. We have a commitment to enhancing our leadership maturity across the whole
business, through our internal Personal Leadership Program, Learn Lead Grow (LLG), and focussing on Leading
Self, Leading People and Leading the Organisation.

**Purpose**

The primary objectives of this position are to:

- Partner and consult with key business partners and internal customers to leverage best procurement

outcomes for the business.
- Deliver effective and efficient procurement of goods and services in line with CHW’s program of work,

policies and procedures.
- Assist in transforming CHW’s procurement processes.

**Key Duties/Responsibilities**

**Internal Customers and Contract Management**
- Build sound working relationships with key internal and external customers and suppliers.
- Influence business partners/customers/stakeholders in order to achieve the best outcomes for CHW.
- Monitor and respond to feedback to ensure continuous improvement in processes and outcomes.
- Assist in the development and implementation of a systematic approach to contract management to

maximise financial and operational performance and reduce risk.
**Strategic Sourcing**
- Develop and implement appropriate solutions to optimise best value for money, sustainable sourcing

within categories of spend.
- Conduct complex Request for Tender activities in accordance with CHW’s procurement thresholds.
- Gather and aggregate business requirements across divisions, ensuring consultation between

stakeholders, to drive and deliver effective and efficient outcomes.
- Utilise CHWs procurement systems to drive operating and planning frameworks to determine

programme of work in conjunction with relevant stakeholders.
- Deliver effective and efficient negotiations with suppliers to ensure sustainable value for money

outcomes.
**Procurement Systems and Processes**
- Maintain up to date procurement systems and databases.
- Ensure employees’ use of procurement systems is compliant with policy and delegated responsibilities.
- Wherever possible, research and implement initiatives to increase the efficiency of procurement

processes and minimise payment errors.
**Governance and Reporting**
- Assist in the development and implementation of policies, frameworks, procedures, toolkits and best

practices for the use of procurement stakeholders across the business.
- Produce reports as required.
- Develop a Supplier Relationship Management (SRM) program with key external suppliers relevant to

the categories of spend.
- Work with CHW’s Contract Managers to improve supplier performance/compliance with contractual

requirements.
- Conduct thorough analysis of spend to identify and to form the base for strategic sourcing initiatives.
- Utilise analysis to track continuous improvement and benefits realisation.

**. Authority and Accountability**
- Responsible for the efficient and effective performance of all duties and key responsibility areas within

the procurement framework including accurate and timely administration of procurement systems and
processes.
- Responsible for managing own time, setting priorities and planning work in order to achieve objectives

of the position within specified timeframes.
- Self-motivated with the ability to work effectively with mínimal supervision.
- Constructively contribute to creating and