Accounts Payable Officer
7 days ago
Work for a highly renowned government department and gain experience likely to grow your career
**Your new company**
This highly renowned state government department is seeking an Accounts Payable Officer to join their finance team. This organisation provides more than just a job -you will join a team that is inclusive, supportive and one that engages in meaningful work for the public. Their corporate services team connects with communities, customers, stakeholders and government agencies to provide support for the whole organisation.
**Your new role**
Administer and coordinate all accounts payable (AP) activities including processing of invoices; recording, updating and reconciling related financial information; and providing support to managers and staff to ensure effective and efficient process and outcomes in compliance with policy and procedures.
KEY ACCOUNTABILITIES
- Process payment of internal and external vendor accounts to ensure compliance with the agreed terms of trade and fund management requirements
- Manage vendor invoice verification procedures and processing of vendor payment runs
- Verify purchase requisitioning invoice matching process to ensure appropriate approval of expenditure, compliance with Australian Tax Office (ATO) requirements and receipt of all necessary documentation
- Administer employee reimbursements to ensure accurate and timely processing
- Prepare payment proposals and pay runs for approval by Manager Treasury
- Provide guidance to staff on purchase orders and requisitioning process to inform and support efficient outcomes
- Maintain and monitor the AP system to ensure adequate automated and manual controls to prevent inaccurate processing and fraudulent activity
- Monitor on-time payment performance for vendor accounts for annual reporting
- Reconcile the AP subsidiary ledger to the general ledger
- Liaise with vendors on the status of their accounts including reconciliation of statements received
**What you'll need to succeed**
- Certificate qualifications in an appropriate discipline or equivalent experience
- Experience with AR and AP practices, processes and activities including the collection of outstanding debts and the processing of vendor invoices to drive efficient and effective outcomes
- Understanding of credit management and vendor payment performance to monitor, evaluate and report on key issues
- Ability to analyse, monitor and report on AP and AR related issues and trends to assess to maximise efficiencies and drive improvements
- Organisational capability to prioritise a busy workload and meet multiple deadlines
- Oral/written communication and interpersonal skills to build effective relationships with internal and external stakeholders, provide clear guidance and influence outcomes
- Comprehensive knowledge of AR and AP software to a technical level
- Experience with MS Office with an emphasis on Excel skills
**What you'll get in return**
The opportunity to work for a highly regarded government department with a hybrid working model and an inclusive culture. This role is a 6 month contract with potential to extend and may lead to future opportunities within the department.
**What you need to do now**
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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