Personal Assistant

2 weeks ago

Maribyrnong, Australia PingCo Full time

**About the Company**

PingCo is a SaaS provider that enables large telecommunications companies and its providers to manage and sell Voice to their customers. Established in 2011, PingCo has grown to work internationally with global customers.

Their engineers, systems administrators and solutions architects solve complex technology challenges and take organisations into the future. A role at PingCo means being at the forefront of technology, leading the way in the UCaaS industry, working with experienced tech experts, and being supported to grow ideas and reach your potential.

**About the Role**:
This part-time position is an excellent opportunity for someone with administrative experience who is eager to start their career in a corporate environment or take the next step into a Personal Assistant role. Reporting to the Executive Assistant, you will provide high-level support to the CEO of a small, dynamic business. This role requires exceptional time management, organisational skills, and the ability to handle a variety of tasks with discretion and confidentiality.

The position starts at **30 hours per week**, with the potential to increase to full-time as the role evolves.

**Key responsibilities**:

- Assist the CEO with day-to-day tasks, including managing the calendar and scheduling meetings when the EA is unavailable.
- Accompany and drive the CEO to meetings and appointments as required.
- Gather, negotiate, and review quotes for various services and products.
- Manage office supplies, including coordinating orders and ensuring timely replenishment.
- Handle personal tasks, such as school drop-offs/pick-ups and running personal errands.
- Coordinate food and coffee runs when necessary.
- Collaborate with the accounts department to provide financial and administrative support.
- Organise social events and team gatherings, ensuring smooth execution.
- Maintain the highest level of discretion and confidentiality regarding personal and business matters.
- Take detailed meeting minutes when required.

**Key Company Expectations**:

- Showcase professionalism and consistently produces high quality work on or ahead of time
- Takes initiative, is a positive team member, and exhibits strong communication skills

**About You**:

- Previous experience working closely with a CEO is highly advantageous.
- Has some experience in administration and is eager to learn and grow.
- Possesses excellent time management and organisational skills.
- Is highly motivated, with a can-do attitude and attention to detail.
- Communicates professionally, both verbally and in writing.
- Is comfortable working in a fast-paced environment and managing competing priorities.
- Has a valid driver’s license and is confident driving for work-related tasks.
- Is well-presented and can liaise effectively with a variety of stakeholders.

**Job Types**: Part-time, Permanent

Pay: $50,000.00 - $55,000.00 per year

Expected hours: 30 per week

**Benefits**:

- Employee mentoring program
- Professional development assistance
- Travel reimbursement

Supplementary Pay:

- Overtime pay

Licence/Certification:

- Full Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 05/01/2025

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