Administration Assistant

The Y Queensland is a not-for-profit organisation with leading services in childcare, fitness, schools, housing, hospitality, youth recreation and community programs.

We are a vibrant, active community organisation, seeking to make a positive difference by providing each and every person with the opportunity to be healthy, happy and connected.

The YMCA Schools’ Breakfast Program manages 179 schools in the SEQ region and a further over 230+ schools in other areas of the state. This role is specifically created to support the Grant Funding from an organisation who wishes to have funds managed by the YMCA Queensland for Schools’ Breakfast Program.

**YMCA School Breakfast Program **is recruiting an Administration Assistant** **on a** Fixed-Term Full-Time **basis to join our team located in Logan**.**

**About the role**

As an Administration Assistant here at the Breakfast Program, your role will be to ensure you are well organised to support the ongoing development and growth of the team in the day-to-day operations. You will be able to support in an important need of the program. To be proactive in the communications with key stake holders, managers and people of the program.

**What will my time look like?**
- Support the management of a workplace that supports diversity including gender, cultural and generational diversity; provide equal employment opportunity and foster a respectful, inclusive workplace
- Coordinate and participate in both online meetings and presentations for the YMCA Schools’ Breakfast program relating to the funding and work with the schools for solutions. Arrange new or replacement small equipment which meet the grant approved supply list.
- Check the Financial spreadsheets of I&E’s of grant funding management monthly.
- Generate online vouchers, accounts for schools for online purchasing, reimbursement of invoices/receipts for food purchased by schools for their breakfast, Lunch and Emergency Family Vouchers/Hampers. Checking of balances of vouchers remaining, maintain records of used and closed completed Coles, Woolworths, Bidfood, Gold Coast Bakery, Good and Fugly invoices and statements and manage Vouchers tracking for acquittals. Maintain records weekly to track distribution and school’s usage of funds for the completion of the P2i reports each term and balance of funding ensuring all funds are used within the financial year.
- Follow up with schools who cease using funds for their breakfast/lunch program and/or fail to distribute Family Vouchers.
- Supply weekly update to the Schools’ Breakfast Manager on the progress and any issue
- Take reasonable care to ensure their own safety and health and that of others, and to abide by their duty of care provided for in the legislation
- Actively work within a team environment to ensure safe, timely and effective set up/ class delivery and pack up

**Am I a good match?**
- 2-3 years’ experience as an administrator in a medium to large organisation.
- Demonstrated ability to communicate effectively at all levels.
- The ability to organize, multitask and prioritize
- Ability to self-motivate and work autonomously
- Initiative and be solutions focused with good time management skills
- Demonstrated ability to work effectively with minimum direction and as part of a team.
- Ability to maintain confidentiality.
- Sound knowledge of computer systems including an ability to use the Microsoft Office suite of programs.
- Currently possess, or be willing to obtain, a positive notice Blue Card in accordance with the Working with Children (Risk Management and Screening) Act 2000

**What’s in it for you?**

We offer a collaborative and supportive work environment where your contributions will make a significant impact. Enjoy competitive compensation, professional development opportunities, and a commitment to work-life balance.

**Here’s what on offer?**- Join a supportive, inclusive and passionate team in an organisation making a difference.
- Free gym membership which includes our fitness classes
- Employee Benefits Program
- Discounts for all Y OSHC Services and Day Care Facilities
- Discounted banking and loan rates
- Discounted private health insurance with Medibank
- Opportunity to participate in and give back to Y programs
- Enjoy a discounted overnight stay at George William Hotel
- Counselling Employee Assistance Program

We are an inclusive workplace and welcome people from all backgrounds to apply. We all belong at the Y
- Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment_.