Finance Officer

**Empowerment -** Develop your finance career in a collegiate, energetic and professional team
- **Innovation -** Opportunity to be a part of improving processes
- **Hybrid Work -**Hybrid working from home/office environment
- **Ongoing** | Full-time
- **VPS 3 -** $79,122 - $96,073 plus superannuation per annum

**About the VGSO**
The Victorian Government Solicitor's Office (VGSO) serves the rule of law exclusively for the State.

The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence.

**About the branch**
The Corporate Services branch plays a crucial role in enabling VGSO's overall success by providing essential support and strategic guidance to enhance operational efficiency and effectiveness. Balancing an appreciation of the complexities and nuances of the public sector, along with the requirements of operating in a competitive legal services environment, the branch delivers proactive, effective and efficient services to VGSO's internal and external clients.

Through its work, the Corporate Services branch fosters a cohesive and supportive environment that encourages innovation, continuous improvement, and a client-centric approach.
Functionally, the following business areas are included within the Corporate Services branch:

- Office of the Chief Operating Officer (Strategy and Governance)
- Financial Planning and Analysis
- Technology and Knowledge Management
- Client Insights and Communications

**About the role**
We are seeking a Finance Officer to provide efficient accounting/finance support to the Finance Team and to maintain elements of the VGSO's practice management system. The primary objectives of this role will be to:

- Maintain the billing requirements of VGSO, including liaising with clients and necessary requirements
- Generate invoices, account statements and other accounts receivable functions as required
- Support the VGSO Accounts Payable function
- Investigate and resolve any irregularities or enquires demonstrating an ability to manage, link and analyse large and complex data sets
- Daily cash management and reconciliation activities to maintain accurate cash flow records and support financial planning
- Assist in providing timely and accurate daily and monthly financial reports and reconciliations
- Review existing finance-related processes, highlight and implement efficiencies where applicable
- Proactively contribute to establishing, maintaining continually improving finance processes and documentation
- Other duties as required

**Key Accountabilities**
- Coordinating and processing accounts payable, including processing invoices within relevant financial management systems and the VGSO's practice management system.
- Coordinating accounts receivable.
- Provide assistance and support in the creation of VGSO invoices.
- Proactive management and collection of debtor accounts, utilising relevant systems (Power BI) to effectively track overdue invoices and implement follow-up procedures to ensure timely payments.
- Support monthly financial reporting and ensuring compliance with relevant accounting standards, legislation and policy.
- Assist in the preparation of month-end reconciliations, journals, financial analysis and management reporting with a focus on complex items.
- Conduct daily cash management and reconciliation activities to maintain accurate cash flow records and support financial planning
- Maintain robust financial controls between Oracle and Elite (Practice Management System) demonstrating an ability to manage, link and analyse large and complex data sets using efficient and repeatable finance processes leveraging a suite a Microsoft toolsets (Excel, PowerBI etc.)
- Establish and maintain process documentation for key finance processes.

**Skills and experience**
We are seeking a detail-oriented and proactive Finance Officer to join our team. This role is responsible for managing day-to-day financial operations, including budgeting, forecasting, financial reporting, and ensuring compliance with regulatory requirements.
- Proven experience in a similar role with tertiary qualifications in finance, accounting or a related field
- An ability to communicate effectively and build positive relationships with a diverse range of stakeholders
- A track record of providing service excellence and continuous improvement
- Highly level proficiency in MS Office products, with exposure to Business Intelligence tools
- Experience within a legal or professional services would be highly regarded

**Benefits**
VGSO offers an inclusive, collegiate and collaborative work environment