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Admin Officer

2 weeks ago

Perth, Australia Bethanie Group Full time

The Bethanie Group is Western Australia’s leading not for profit aged care and retirement living provider and have been warmly welcoming and caring for seniors for over 65 years. We strive to lead the change in the way Australians think about ageing, recognising ‘getting old ’ as a positive force in society and giving a voice to those who have seen it all and live to tell the tale.

Due to an internal promotion, we are seeking an enthusiastic, energetic, and highly organised individual to join our Bethanie Maintenance team as an **Admin Officer**. This opportunity will be for a **8** month, fixed term part time basis** where you are required to be available **4 days a week (Friday is a requirement), 9:00am - 3:30pm (start and finish times can be flexible).**

The Admin Officer is an integral member of a multidisciplinary team who is responsible for the effective coordination of Asset Management and Access Control Systems. Reporting to the Manager Bethanie Maintenance, the primary focus of this role is to ensure that purchasing and record keeping of our Assets on behalf of The Bethanie Group complies with all relevant legislation, licensing requirements and best practice. As a member within the Maintenance division you will be a good communicator with the ability to build solid relationships with staff and care recipients.

**Key Responsibilities**:

- Record and track all assets in the computer maintenance software including establishing new assets records or asset disposals.
- Create maintenance schedules for new assets as per manufactures recommendation and/or Australian Standards.
- Ensure the current maintenance program is accurate and up-to-date with current contracts or facility requirements.
- Ensure the Maintenance Support Portal is actioned - swipe card, resident updates, planned maintenance and assets updates and operational requirements met.
- Raise requisitions, receipt goods and process invoices in computer maintenance software.
- Provide reports to sites when required to support the Aged Care Accreditation Standards and in compliance with various legislative requirements.
- Assist/cover Maintenance Coordinator with computerised maintenance software when required.

**About you**:

- Demonstrated understanding of asset management and access control systems is desirable
- Demonstrated understanding of computerised maintenance system (Pulse/Beims experience is desirable).
- Previous experience within an Aged Care, or Community Care environment is desirable
- Excellent communication, computer and administration skills
- Ability to work independently and as part of a team.
- Willing to obtain required vaccinations - COVID 19 (minimum of 3 doses) and annual flu vaccination

**Working with Bethanie**

At Bethanie we are committed to being an employer of choice by creating a supportive and compassionate environment for our people, customers and residents. You will be joining a great team of people doing great work in your community.

As well as being part of a stimulating and nurturing work environment, you will also have access to the following benefits:

- Salary Packaging up to $15,899 per annum
- Flexible working arrangements
- Banking, insurance and retail discounts and benefits
- Rewarding career with a supportive culture
- Professional development and training opportunities
- Health and Wellbeing initiatives

**To apply