Contracts Admin Assistant

**Requisition ID: 284982**
- ** Relocation Authorized: None**:

- ** Telework Type: Part-Time Telework**:

- ** Work Location: Brisbane, QLD**

**Extraordinary teams building inspiring projects**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

**Project Overview**:
Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.

Headquartered in Santiago, Chile, the M&M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.

**Job Summary**:
In this role, you will perform administrative duties supporting the Supply Chain function (Procurement and Contracts) that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as formatting supply chain documentation, input to tracking and reporting lists, assembling documentation for issue, collating information from the team you will be supporting, from bidders and our suppliers and composing correspondence.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

An interest and understanding of procurement and contract formation and administration will be beneficial in supporting the team.
- "This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership”_

**Major Responsibilities**:

- Assists Supply Chain manager, Procurement Lead and Contracts Lead with a moderate scope of decision-making activities.
- Handles complex administrative items independently.
- Provides support of a highly responsible and highly confidential nature.
- Independently anticipates problems and changing priorities; alerts manager and may take action to adapt manager’s schedule/commitments accordingly.
- Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action.
- Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.
- Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings.
- Request document numbers and prepare transmittal requests for package documentation.
- May develop and implement administrative operational procedures and guidelines.

**Education and Experience Requirements**:
Requires a minimum of 2-6 years of related experience.

**Required Knowledge, Skills, and Abilities**:

- Clear written and verbal communication to coordinate with suppliers, team members, and leadership.
- Strong Microsoft Word and Excel skills.
- Prior exposure to the procurement and/or contracts processes, such as 2-3 years of experience in supply chain administration role and/or adequate certification.
- Ability to work effectively with cross-functional contracts and procurement teams.

**Total Rewards/Benefits**:
For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

**Diverse teams build the extraordinary**:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner