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Administration Officer General Counsel

2 weeks ago

Melbourne, Australia The Royal Women's Hospital Full time

Location: Melbourne | Northern Metropolitan

Job type: Not provided

Organisation: The Royal Women's Hospital

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Reference: 24901

**Administration Officer - Office of the General Counsel**

**Ongoing Position**
**40 Hours per week**

The Royal Women’s Hospital is Australia’s first and largest specialist hospital dedicated to improving the health and wellbeing of newborns and women of all ages. To join the Women’s is to be instrumental in forging progress towards health equity for women from ground-breaking research through to the bedside delivery of multi-disciplinary clinical care.

Creating exceptional experiences is at the heart of everything we do for our patients, their families, and our people across our specialised services within maternity, neonatal and women’s health.

The Office of the General Counsel is a small team headed by the General Counsel and responsible for the provision and coordination of the legal, governance and risk management services required to support the Women’s.

**Your contribution**

The Administration Officer will provide administrative support services to the Office of the General Counsel as coordinated and directed by General Counsel. The role will provide a broad range of administrative services as required to support both medico-legal and the corporate/governance/commercial functions of the Office including coordination and liaison with courts and tribunals and external law firms, liaison with staff across the Women’s staff, processing of information requests, file management, and general administratuve support for team members as directed.

Your duties will include (but are not limited to) the following:

- Administrative duties: broad range of administrative duties including maintaining databases and files, meeting management, telephone support and correspondence management for team members
- Legislative compliance: manage and coordinate the legislative compliance process
- Medico-legal claims: manage requests for information, liasion with insurer and legal advisers, maintain database of claims and potential claims.

**About you**

To be successful within this role you will need to have:

- Exeperience in providing an efficient and effective administrative support function in a legal office environment
- High level of maturity and the ability to exercise discretion in dealing with sensitive information and maintain appropriate confidentiality at all times
- High level computer skills and Microsoft Office Suite as well as a demonstrated ability to learn new programs

**Our offering**

When you join the Women’s you unite with talented people who share your purpose and unwavering determination to advance health outcomes for all women. You will find a workplace that is collaborative, progressive and passionate about learning and working together in multi-disciplinary teams to ensure you find the**_ exceptional _**in your everyday.

We are proudly Breastfeeding Association accredited. The Women’s is committed to gender equity principles and our people have an awareness of and sensitive approach to violence against women/family violence matters.

**Ready to make the move?**

**If you are an Aboriginal and/or Torres Strait Islander or have a disability, please apply. We will give you a priority consideration as per the Special Measures provision of the Equal Opportunity Act 2010**

**COVID-19 Vaccination Requirement***

Please be aware that in line with the Health Minister's Covid-19 Mandatory Vaccination Order, all workers at the Women's regardless of role, will be required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption.

**Influenza Vaccination Requirement**

In line with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, some health care workers are now required to have their flu vaccination to work in health care. Evidence of vaccination is required.

As this role fits into category C of the departments risk ratings, applicants are strongly encouraged (although not required) to be vaccinated against influenza.)

All applicants will be required to provide acceptable evidence of their vaccination status.