HR Assistant

A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

**Role Purpose**
The purpose of this role is to act as central support and coordination within the Australian HR team, to assist meet functional and strategic department objectives, that support the Australian business.

A significant aspect of the role involves providing comprehensive administrative support for the summer clerk and graduate programs. This includes, but is not limited to, the meticulous planning and execution of induction processes, as well as overseeing other essential administrative tasks to ensure a smooth and welcoming onboarding experience for new clerks, graduates and all other new joining staff. The role requires a proactive approach to the coordination of interviews, induction planning and other administrative tasks involved around the employee lifecycle.

The individual in this position is tasked with offering comprehensive administrative assistance throughout the Human Resources department. Responsibilities are varied and may encompass conducting research on modifications in laws and current industry trends, as well as proposing methods to integrate these developments into the firm at large. Additionally, this role will frequently generate reports to examine various data inquiries made by the larger HR team.

**Overall**
The role is designed for a highly organised, detail-oriented individual who is passionate about creating an inclusive workplace. The person in the role will love multitasking, taking on a challenge and possess a growth mindset in approaching their role.

**Summary of role and responsibilities**
- Administrative Support: deliver comprehensive administrative assistance for summer clerk and graduate programs
- Onboarding Management: assist with the coordination and execution of induction processes for new joiners, ensuring a seamless integration into the company
- Interview Coordination: organise and schedule interviews as part of the recruitment process for new talent
- HR Department Assistance: offer wide administrative help across the HR department, including research and implementation of industry trends and legal changes
- Data Analysis and Reporting: create reports to address data inquiries and provide insights for the HR team's decision-making. Manage month end discrepancy reporting, ensuring accuracy of our data. Flagging issues with dataset with HRM’s as appropriate
- Take an active role in the firm’s various employee network groups including the social committee and inclusion committees by providing administrative and coordination support. This includes leading and planning internal office events where logistic support is required

**On boarding and Off boarding**
- Maintaining Peoplesoft with all people related data updating and reporting requirements
- Liaise with IT Trainer to create induction schedule
- Proactive management of probation periods for all new starters and liaising with HRMs regarding midway point weeks and preparing confirmation of end of probation letter
- Supporting HRMs with departures (updating PeopleSoft, preparing exit documentation, obtaining final payment details with payroll provider, scheduling exit interviews, ensuring departing employee adheres to leavers protocol)
- Preparing offer letters and access to Collaborate
- Organising background checks, flagging issues with turnaround times or flags in reports
- Payroll support - providing checks, helping run reports and assisting as needed
- HR contact for Sydney paralegals & paralegal coordinator (recruitment, offer letters, on and off boarding etc)

**Recruitment**
- General support for Grad recruitment
- Induction and onboarding
- Updating PS - rotations etc
- Attend careers fairs, assist liaise with university contact for various in person events
- Involved in other Support interviews as needed
- Assistance with interview coordination
- Submit RPC requests as nee