Management Assistant

2 weeks ago

Perth, Australia Shell Full time

**What’s the role?**

As the Management Assistant, you will provide administrative support for the VP - Commercial Integrated Gas Australia (IGA), in addition to assisting the overflow administrative work from the Commercial and Economics Leadership team (CELT). You will be a key focal point, providing office administrative support across both teams who play an integral role in delivering commercial value for Shell in Australia.

As part of this team, you will have the ability to promote inclusive behaviours and contribute towards a working environment where different views and perspectives are valued.

Purpose:
This role will incorporate a vast range of responsibilities, including but not limited to:

- Arrange business travel logistics (car/hotel/venue bookings)
- Support compliance with relevant HSSE requirements
- Process expense claims in Concur
- Assist with time writing
- Preparing travel budget reports
- Schedule and coordinate team meetings and arrange meeting room bookings
- Assist with the setting up virtual Webcast sessions (room booking, invitations)
- Greet external visitors and assist with registration and building orientation
- Support the onboarding for new joiners across the two teams
- Support with IT issues or raise queries and tickets on behalf of the team
- Support information management activities i.e. maintaining & updating documents and databases, record management and updates on share point
- Maintain the required level of confidentiality in accordance with Shell policy when managing sensitive data

**What we need from you**

To be successful in this role, you will have experience in a similar position ideally within a similar large operational organisation, as well as:

- Tertiary qualification or equivalent professional qualification preferred
- Sound communication skills with both internal and external parties and the ability to interact across all levels of an organisation including senior management
- The ability to handle sensitive matters with integrity & discretion
- High level of organisational skills, the ability to multi-task and work within tight deadlines balancing competing priorities
- Capability to work under pressure and independently
- Attention to detail
- Application period will run until January 8, 2025_

**More about Shell**

Shell Australia is a leading natural gas producer, and we are playing our part in the transition to a low-carbon future by also investing in the power sector, renewable energy sources and carbon abatement activities.

**An inclusive place to work**

To power progress, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment - one where you can express your ideas, extend your skills, and reach your potential.
- We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
- We’re closing the gender gap - whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
- We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

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