Leasing Coordinator Commercial and Legal

5 days ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage a Leasing Coordinator Commercial and Legal on a Permanent, Full Time Position.

**About the Role**:
The position of Leasing Coordinator - Commercial & Legal is a high-level lease and contract administration role. The focus of the role is to provide premium commercial and retail leasing support and contract administration services for the organisation and its related businesses.

**MAIN DUTIES**:
Lease Preparation and Matter Management

Working with the internal stakeholders (Heads of Business and their teams) to:

- Prepare leasing documentation and property-related legal agreements.
- Instructing external firms to prepare leasing documentation and premises surveys.
- Manage leasing transactions including review and issue of draft documents, obtaining, and providing instructions.
- Finalise transactions including execution and secure storage of concluded agreements, preparation of commercial document summaries.

Lease Administration
- Update and maintain the commercial management system for all new and existing leases
- Undertake day-to-day lease management, including lease-related correspondence and forms, monitor lease obligations, calculate and issue rent review notices.
- Work with and advise accounts and property management teams on lease compliance and reporting to relevant internal stakeholders.
- Communicate with tenants about legal and commercial issues.
- Lease Revenue and Charging
- Review accounts, prepare and issue invoices and notices for recurrent cost recovery, including rent invoices, standing charges, outgoings.
- Collate and analyse sales data and financial turnover information.
- Prepare accurate and detailed reconciliations of rent and charges.
- Work with accounts receivable as first escalation point for debt management and recovery of arrears.
- Work with accounts receivable and Heads of Business as first escalation point for debt management and arrears recovery.
- Prepare annual revenue budgets.

Required skills:

- This role requires excellent written and verbal skills with the ability to produce clear, professional written correspondence and the ability to speak confidently and articulate in a professional manner.
- The Senior Administrator will be responsible for a variety of lease administration matters concurrently and must be detail orientated, outcome focused and organised with the ability to multitask and prioritise.
- Demonstrate strong people skills and teamwork to collaborate and communicate regarding all aspects of work including fostering and building positive relationships

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