Aps Level 6

**Job Reference Number **22-LADIV-15913

**Classification **APS Level 6

**Job Title **Business Support Officer

**Division **Legal and Assurance Division

**Branch **Corporate Commercial and Litigation Branch

**Section **Legal Policy and Practice Management Section

**Location **Woden, ACT (Flexible work arrangements, and other locations
considered for suitable applicants)

**Status **Ongoing & Non-ongoing

**Employment type **Full-time

**Salary Range **$88,439 - $99,772

**Security Clearance **Baseline Security Clearance

**Contact Officer Name**:Brittany Teivonen
**Phone**:02 5156 6552

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of an Australian Federal Police criminal history check,

and where relevant a Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where

required).
- Providing evidence of qualifications.

**Division Responsibilities**

The Legal and Assurance Division includes the Department of Health’s internal legal practice

and delivers legal, risk and assurance services across the wide spectrum of the Department’s

activities. The legal branches are the first point of contact for Departmental staff requiring

legal advice and assistance. Legal and Assurance Division comprises the following Branches:

- Advice and Legislation Branch
- Corporate, Commercial and Litigation Branch
- Corporate Assurance Branch

**Branch Responsibilities**

The Corporate, Commercial and Litigation Branch provides strategic legal advice to the

Secretary, the Executive and the line areas of the Department, on matters of litigation,

dispute resolution, support for response to COVID-19 including the vaccine rollout,

commercial law, privacy, data sharing, employment law and corporate governance

(including statutory appointments). The Branch is responsible for managing the legal

commercial, corporate and a cohort of litigation work of the Department. The Branch

provides quality, cost effective services for the Department, to mitigate legal risk and

represents the Department within the broader Commonwealth legal framework.

**Section Responsibilities**

The Legal Policy and Practice Management Section is responsible for management of the

daily practice operations - including reporting, for the Division.

The team provides support to the Division and the Chief Counsel by undertaking the

following:

- Developing business plans and risk management strategies;
- Analysing business practices to find and realise efficiencies in the delivery of legal

services and manage the contract with the legal services providers ensuring the
delivery of cost effective services;***
- Coordinating and preparing responses to whole of government legal issues;***
- Coordinating and producing legal services reports for the executive as required;
- Working closely with the Office of Legal Services Coordination (OLSC) within the

Attorney-General’s Department;
***
- Managing the recruitment and accommodation requirements for the Division;***
- Managing the financial and procurement processes for the Division; and***
- Ensuring compliance with Legal Services Directions 2017 and the _Public Governance, _
- Performance and Accountability Act 2013._
***

**Key Responsibilities**
- Supervise the financial operations of the legal services function, e.g. invoicing,

procurement***
- Prioritise workloads and competing demands to ensure deadlines are met***
- Liaise with both external providers and internal business areas as required***
- Manage the legal matter management system***
- Assist with business planning and general legal practice administrative duties***
- Assist with creation and maintenance of policies and procedures***

**Key Capabilities**

To be successful in this role, the following capabilities are required:

- Experience with SAP or other financial management system in the Australian

Government context
- Experience processing invoices
- Excellent attention to detail
- Understanding of and experience with procurement processes
- Experience leading small teams
- Experience extracting and manipulating data in Excel
- Experience managing small business improvement projects
- Experience providing training and/or implementation changes to business processes

**Minimum Requirements**

RecruitAbility is a scheme which aims to attract and develop applicants with disability and

also facilitate cultural changes in selection panels and agency recruitment. All vacancies for

the Department of Health and Aged Care are advertised under the RecruitAbility Scheme.

Job applicants with disability who:

- opt into the scheme
- declare they have disability, and
- meet the min