Business Support Coordinator

Are you an experienced Business Support Coordinator? Use your skills and experience to support a purpose-driven organisation where you can make a real difference.
- Full-time, permanent position
- Supportive, successful and passionate team environment
- Inspiring vision - based at Bedford Park (Flinders Medical Centre)

**Who the Company is?**

Working together to prevent, cure and care.

That simple sentence sums up Flinders Foundation’s purpose - to work together with individuals and organisations in the community to support health and medical research and improve patient care across the Flinders medical precinct. Together, they raise vital funds to support the leading clinicians and researchers across Flinders Medical Centre and Flinders University to make medical discoveries and improve the care available to patients and their families.

Flinders Foundation has strong values and takes a team-based approach to achieving success and celebrating success together with donors, supporters and beneficiaries.

**What you will be doing and will be responsible for**:
The Business Support Coordinator is responsible for providing a high-quality support service for the business through performing a range of administrative, finance administration and other related duties.

**Key Responsibilities**:
**Business Support**
- Act as a first point of contact for all Flinders Foundation office and telephone enquiries from Flinders Foundation supporters, precinct partners, suppliers and the general public.
- Coordinate all office administration functions including stationery orders, couriers, maintenance requests, photocopier requirements and staff onboarding processes.
- Maintain the central filing system of Flinders Foundation’s contracts and agreements with suppliers and grant providers.
- Support with the administration of grant agreements Flinders Foundation has with its beneficiaries, including drafting agreements, maintaining filing systems and assisting with acquittal processes.
- Provide general administrative support to the Executive Director and Head of Operations, including maintaining registers, developing and distributing meeting agendas, collating and distributing board packs, and writing and distributing meeting minutes.
- Provide administrative support to the Flinders Foundation team to ensure the successful implementation of fundraising and engagement activities and events.
- Coordinate room bookings, refreshments and IT needs for team meetings.
- Provide Eco Warden role for Flinders Foundation, ensuring compliance with appropriate guidelines and acting as a conduit with the Southern Adelaide Local Health Network to maintain training and education required for all work, health, safety and fire safety issues.

**Financial Support**
- Reconcile daily cash/cheques, complete bank reconciliations and bank deposits.
- Coordinate the accounts payable and receivable process.
- Process and receipt donations and other payments in Salesforce.
- Undertake tasks to complete end of month financial reporting, including credit card reconciliations and outstanding transactions.
- Act as conduit between Flinders Foundation and external accountant for day-to-day finance and accounting related issues and escalate to the Head of Operations as required.

**Operational Excellence**
- Perform all administration tasks associated with the role in a timely and effective manner, and to a high standard.

**‘What you look like’ and need to demonstrate to be successful’.**
- 3-5 years prior relevant experience in a role that involves high empathy/service levels to clients, supporters or the community.
- Prior exposure to an administration or finance-related role within a fundraising environment or similar business.
- Sound problem solving and decision-making skills.
- Passionate about the company vision and values and genuine desire to improve the health of our community.
- Ability to establish and maintain positive and effective working relationships across a highly diverse group of stakeholders.
- Ability to inspire people to support Flinders Foundation.
- A positive ‘can do’ attitude and caring disposition with the ability to display kindness and empathy in all dealings.
- Upbeat, friendly, courteous and respectful phone manner as well as comforting personal demeanor.
- Highly competent in the use of MS Suite Office Applications and Outlook as well as exposure to database software.
- Time management skills and ability to work under pressure with a sense of urgency to meet deadlines in a fast-paced environment.
- Exceptional attention to detail.

**Why consider working for the Flinders Foundation?**
- Be part of purpose driven business passionate about their vision.
- A team culture which supports growth and development
- Opportunity to make a significant difference.
- Supportive team environment with inspiring work and projects.
- Salary packaging and discounted carparking rate.

**Sound like you?