Payment Admin

We are Universal Music Australia (UMA), part of the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

UMA are on the hunt for a Payment Admin and Process Officer to join the team This role will act as the centralised resource to support all label teams and commercial teams with their PO creation. The Payment Admin and Process Officer will be responsible for managing the end-to-end creation, approval tracking and payment of Purchase Orders across UMA. We are looking for an individual who is organised, has attention to detail, systems savvy and process orientated

This is a 6-month contract role.

The role

PO creation & tracking of payments
- Review and critique accuracy and appropriateness of all the fields and coding options given to each team for their use cases and collaborate with finance if such fields need to be tweaked.
- Manage the end-to-end creation, approval tracking and payment of Purchase Orders across the UMA business
- Review, question and document PO process and approval workflows
- Collaborate with other business units, labels and UMA Finance teams and make suggestions to improve the efficiency of the process.
- Document all correct coding and set up for each department, so all department co-ordinators and teams are across the process.
- Create a centralised tracking system for the status of all outstanding POs that provides transparency across the business at any point in time. This may include the weekly scheduling/pulling of required reports or the creation of a manual tracker as deemed fitting that is shared across all teams.

PO Approval Workflow
- This role will work through and document the approval workflow in collaboration with Finance and work with all teams to streamline this workflow and make as efficient as possible.

Other
- This role will also document/highlight any areas that we should be reviewing or looking into a bit more as an opportunity to improve how we are operating.
- Liaise with all relevant internal and external stakeholders, including Commercial teams & 3rd parties, Label Managers and Assistants.
- Ensure clear, accurate, timely and thorough documentation is processed / maintained in all necessary systems/folders.
- Additional tasks as required

About you
- Ability to work to tight & variable deadlines, able to work well under pressure of workload and deadlines.
- Excellent communication skills, both verbal and written
- Good problem-solving skills, able to adapt to changing work environment.
- Good customer service skills & manner in dealing both internal and external contacts.
- Tertiary / T.A.F.E. Degree qualification preferred, but not essential
- 2+ years’ experience in an office environment
- Excel standard - Intermediate
- Experience with SAP preferred
- Strong prioritisation skills, attention to detail
- Process orientated - Ability to understand process flow.
- System skills & aptitude.

About us
- Career opportunities - unique and rare opportunity to elevate your career in a supportive, motivated and ambitious team
- The opportunity to join the WORLDS leading music company
- All the perks of working within the music industry (did someone say live music?)
- X 2 ‘U-Days’ per calendar year to spend however you like
- Strengths based learning and development opportunities
- Much more.

Disclaimer

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.

Diversity & Inclusion

Job Category:
Administrative