Procurement and Contracts Specialists

**Procurement and Contracts Specialists**

Work closely with the Procurement Lead to assist in the successful delivery of procurements being undertaken by the Election Systems Modernisation Program.

Reporting to the Program Manager but receives day-to-day instruction from the Procurement Lead. The Procurement and Contracts Specialists will assist in the successful delivery of procurements being undertaken.

A broad program of work translating business vision and strategy into effective enterprise change with a specific emphasis on the modernisation of business capabilities supported by legacy ICT systems.

The program has the responsibility of improving the efficiency and effectiveness of ICT solutions through the identification and replacement of legacy components and the reduction of technical duplication, complexity, and inefficiency.

**Duties**:

- Exercise established commercial acumen to effectively expertly and proactively manage, and establish ICT and other contracts
- Draft procedural, governance and procurement documentation (with mínimal direction)
- Provide advice and guidance on procurement and contract management to internal stakeholders inline with the Commonwealth Procurement Rules (CPRs) and all relevant additional procurement related policies and legislation
- Perform quality assurance on procedural, governance and procurement documentation
- Provide analysis and judgement on complex issues and make significant contributions to the preparation, evaluation and finalisation of procurement processes undertaken by the Program
- Coordinate and facilitate procurement related meetings and workshops, including but not limited to industry briefings and evaluation sessions
- Coordinate and administer procurement related correspondence
- Develop and administer procurement and contract management risk assessments
- Develop effective and collaborative relationships with key internal stakeholders, building understanding and commitment to support the successful delivery of the program
- Provide advice and guidance on procurement and contract management to internal stakeholders
- Communicate using professional judgement, evaluating risks in the context of a complex and changing environment
- Develop and administer contract management plans
- General contract management responsibilities

**Skills Required**:

- Comprehensive experience with and understanding of the Commonwealth
- Procurement Rules (CPRs) and all relevant additional procurement related policies and legislation
- Experience conducting complex end-to-end procurement approaches
- Experience drafting complex procurement documentation including but not limited to: RFT documentation-head documents, statements of requirement and complex response schedules and draft commercial arrangements
- Experience successfully administering contracts
- Knowledge and experience in successfully managing risk, including the development of comprehensive risk assessments
- Experience in delivering positive results with time restraints and competing priorities
- Ability to communicate effectively and navigate complex stakeholder relationships
- Personal drive and integrity whilst achieving results within legislative and budget parameters
- Exercise established commercial acumen to effectively expertly and proactively manage, and establish ICT and other contracts

**Desirable**:

- Relevant qualifications and / or industry certification. For example, Diploma of Government and/or Certificate IV in Government (Procurement and Contracting) or equivalent.