Remote Executive

There is Work and there is Ambition at APX Hotels Apartments. We believe in a work culture that fulfills your ambition. APX Careers open the door for professional growth and development, get great job benefits and learn from the best in the industry.

At APX Hotels Apartments, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.She will have previous experience working in an office environment, performing administrative duties, and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidence related to high-level systems and operations.

**Objective of this Role**
- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
- Maintain and refine internal processes that support the highest-ranking executive’s company-wide, coordinating internal and external resources to expedite workflow.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
- Human resource duties, including shortlisting, interviewing, and clerical hiring duties also critical to this role, and Human Resource experience is essential for this role.
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

**Daily and Monthly Responsibilities**
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite
- HR-related tasks

**Skills and Qualifications**
- 4 years of experience in an administrative role reporting directly to upper management
- Superb and confident written and verbal communication skills and presentation
- Accurately take meeting minutes at long high-level meetings
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidence

**Preferred Qualifications**
- Experience overseeing budgets and expenses
- Experience developing internal processes and filing systems
- HR-related experience will be a huge bonus