Office Administrator

**Office Administrator**
- **South Eastern Suburbs based**:

- **Friendly and very supportive team**:

- **Great benefits, top culture**

**Who we are**:
We are on a mission to get Australians to expand their flavour horizons. Established for over 40 years and now one of the leading FMCG food businesses in Australia, we are the home of over 400 food products and proudly lead our category as the #1 brand in Australia. We enjoy truly partnering with our major retailers, and it’s an exciting time to join our business with our recent national expansion into 3 new major supermarket categories. A great success story, we are proudly a 100% Australian-owned family business with a focus on diverse flavours and people.

**Our culture**:
Working here you will be supported to challenge yourself and test your ideas by our passionate, energetic team, our flexible ways of working, all fuelled by plenty of delicious food. We pride ourselves on doing things a little differently to stay ahead of competitors and are looking for a highly motivated, driven and super organised individual to join our team, someone who is happy to give anything a go, be the ultimate problem solver, make suggestions to improve process and roll with the daily challenges.

**The role**:
You will provide secretarial and general administrative support to the office and warehouse with elements of a personal support to the company's Co-CEOs. This role includes a varied and diverse responsibilities, where no 2 days are the same.

The role will primarily involve:
**KEY TASKS**
- **Office administration and receptionist duties**:

- Office administration including
- answer incoming calls and return phone and text messages in a timely manner,
- Handle incoming and outgoing mail including RAFs,
- Huddle Management
- Purchase and manage Kitchen, Office and stationary supplies within budget
- Start of day and end of day duties including blinds, heating / cooling, dishwasher and coffee machine
- New People set up in regards to IT, desk set up and FOB management
- Office Management
- Ensure the office and meeting rooms are tidy
- Maintenance and coordination with contractors/trades (electrical, plumbing, IT, gardener, cleaner)
- Point of contact for Office fitout projects
- **Warehouse administration include maintenance schedule**:

- Maintenance of forklift, warehouse requirements including freezer and vehicles
- Manage schedule of maintenance including pest control
- Maintain schedules for fire safety, Test and Tag, review First Aid Kits
- **Business Support**:

- Operations Administrative support - Assisting in Daily/Weekly reports as necessary
- Refer a Friend mail outs
- Asian Administrative support
- Filing and attaching invoices to BC daily
- Collate invoices & reports for sales reps daily
- Answering Phone calls, including doors / gates opening and greeting visitors at reception
- **Administrative tasks for Co-CEOS**:

- Complete personal tasks, such as making restaurant reservations, getting coffee, warming up lunches and scheduling personal appointments
- Additional duties where required, such as organizing events, workshops, projects to support the achievement of organizational objectives etc.
- Coordinate all travel arrangements
- Credit Card reconciliations to Finance
- **Company Wide FY23 Projects**:

- Show me the money - cost reduction
- At least 3 years’ experience in a similar capacity
- Strong organization and time management skills
- Strong attention to detail
- Ability to multitask and prioritize
- Structured yet flexible
- Excellent interpersonal and communication skills, both written and verbal
- Strong IT skills in a range of software, ie. Microsoft Office, Microsoft Teams, Sharepoint etc

**What’s on offer**:
We have many perks, to name a few:

- “Freebies” Freezer & Pantry
- Free car park on site
- Birthday day off (paid)
- Bi-monthly company lunches
- Monthly birthday celebrations
- End-of-year and Christmas events

**Team Culture**:

- Certified as a Great Place To Work ®
- A fun and non-hierarchical office environment
- A company that truly values your opinion and ideas
- A very supportive team
- A strong focus on career development

**Job Types**: Full-time, Permanent

**Salary**: From $65,000.00 per year

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Clayton South, VIC 3169: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 3 years (preferred)

Work Authorisation:

- Australia (required)