Gms Anz Operations Coordinator Mda Parkville Australia Zoe14042025oc

5 days ago

Parkville, Australia Zoetis Full time

**Job Summary**: The GMS ANZ Platform Operations Coordinator will provide high-level support in organizing and creating content for site events such as Townhalls, Workshops and Milestone celebrations. This role involves managing schedules, handling correspondence, engaging stakeholders and vendors; and ensuring smooth coordination within the organization.

This role will provide administrative support to the ANZ Platform Lead.

They will play a pivotal role in ensuring efficient workplace communications across the three manufacturing sites in Australia and New Zealand; and will be liaising with Managers, Senior managers and Executives as part of their day to day tasks; managing department communications within sites, between ANZ GMS sites and across other GMS Platforms.

**Key Responsibilities**:

- **Administrative Support**:

- Assist with the management of daily operational activities.
- Perform administrative tasks such as making travel arrangements, answering phones, and scheduling meetings.
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- **Resource Management**:

- Manage office supplies and the maintenance of office equipment.
- Coordinate with team leaders, managers, and department heads to understand departmental needs and goals.
- **Logistics Coordination**:

- Plan and coordinate logistics for company events, meetings, and training sessions.
- Ensure that all activities conform to local, industry, and company standards.
- **Communication**:

- Facilitate cross-channel feedback from employees to management and leadership teams.
- Act as a liaison between different departments to ensure smooth communication and workflow.
- **Meeting Coordination**:

- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting logistics are handled, such as booking conference rooms and arranging catering.
- **Project Management**:

- Assist in the planning and execution of special projects and initiatives.
- Track project progress and provide regular updates to stakeholders.
- **Confidentiality**:

- Handle sensitive information with the utmost discretion and confidentiality.

**Qualifications**:

- Bachelor’s degree in Business Administration, Operations Management, Communications, or a related field.
- Proven experience as an Operations Coordinator, Executive Assistant, or in a similar role.
- Excellent organizational and multitasking abilities.
- Strong verbal & written communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently and as part of a team.
- High level of professionalism and confidentiality.

**Preferred Skills**:

- Experience in project management.
- Knowledge of continuous improvement methodologies.
- Familiarity with office management procedures.
- Knowledge of digital tools and platforms.

**Working Conditions**:

- Full-time position.
- Ability to work flexible hours as needed.

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