People & Culture Coordinator

PEOPLE & CULTURE COORDINATOR

The role

The People & Culture Coordinator provides essential administration and coordination support to the People & Culture team. This role focuses on maintaining efficient P&C operations, managing documentation, and supporting various administrative processes to enhance the employee experience and ensure compliance with company policies. Professional and efficient administration support to the People & Culture team and broader business will be underpinned by maintaining a high level of confidentiality, integrity and discretion at all times

This role may either be assigned solely to a P&C portfolio or work across multiple, undertaking the following accountabilities as relevant to the tasks specific to the assignment:
Administrative Support:

- Provide general administrative assistance to the P&C team, including scheduling meetings, monitoring shared mailboxes and ticket systems including allocation of tasks, and coordinating daily operations within the portfolio.
- Establish, review and improve administrative processes, to optimise efficiency and use of systems.
- Generate employment related letters throughout the employee lifecycle, ensuring governance is adhered to, approvals received, and all documentation saved in personal files.
- Maintain and update employee records, P&C databases, Company Resource Handbook, and the HRIS (Workday) to ensure accuracy and completeness.
- Regularly review and update the P&C intranet page with approved content.
- Liaise with colleagues in Sweden regarding the maintenance and updates to the HRIS.
- Provide administrative and coordination support with P&C projects, as assigned.

Reporting & Record-Keeping:

- Generate and distribute regular P&C reports, including metrics on employee data and P&C activities, and some analysis and insights, as required.
- Maintain accurate and organised records of P&C activities and employee information.

Compliance & Process Support:

- Assist with the coordination and execution of P&C processes, across the employee lifecycle (ie recruitment, on-boarding, annual salary review, off-boarding).
- Help ensure adherence to legal and regulatory requirements by supporting compliance activities and audits.
- Assist in updating and communicating company policies and procedures.
- Provide first level advice and guidance on P&C policies and processes or assign to the right person.

Event Coordination:

- Support the planning and execution of P&C related events and training sessions.
- Assist in organising employee engagement activities and other administrative functions.

This is a Fixed Term 12 months Full time contract with 5 days in the office during office hours.

About you
- Your skills and experience will include:_
- Experience in a similar role working with excel spreadsheets, multiple systems and highly confidential data.
- Strong verbal, and written communication skills, including an ability to establish effective and professional working relationships with a wide variety of stakeholders
- Excellent excel skills, ability to merge data, create calculations, analyse multiple files and develop insights
- Ability to deal appropriately with sensitive information and maintain strict confidentiality and strong integrity at all times.
- Experience using a HRIS, preferably Workday or similar.
- Demonstrated ability to plan and organise competing work demands and to operate efficiently under pressure and manage competing priorities to produce timely, high-quality responses, maintain attention to detail and meet deadlines.
- Qualifications in Business Administration, or relevant experience

As a defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to baseline/NV1/NV2 level or have the ability to gain one Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.

From combat, communications, security and underwater systems to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

What you will be part of
Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security