Administration Manager

**Job no**: 528655

**Work type**: Full-time

**Location**: Geelong - Waurn Ponds

**Categories**: Management, Administration
- Based at our Geelong, Waurn Ponds Campus
- Full-time and fixed term for 4 years
- HEW 8 $105,612 - 120,918 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Cloud Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The Administration Manager provides oversight and coordination of the administrative operations that are undertaken within the REACH Business Unit. You will provide advice to senior managers and direction to professional staff to support effective and efficient delivery of administrative support to ensure the success of the REACH Program. The Administration Manager will play an important role in ensuring that the administrative resources and processes deliver timely and accurate management information, to facilitate achievement of performance targets and standards.

In addition, the incumbent will be required to establish and lead the administrative function within REACH, providing support and services to senior leaders including the Executive Director REACH and Program Director. The Administration Manager has specific responsibility for coordination of the Human Resources process within the REACH Business Unit including appointments and approvals, management of travel arrangements for staff of REACH, planning and coordinating administrative procedures and systems and devising ways to streamline processes and serve as a liaison between administrative personnel and senior management, communicating needs and concerns so that can be handled expeditiously.

**Your key responsibilities will include**:

- Promoting teamwork and providing tailored coaching to enable individuals to deliver high quality solutions and the achievement of goals
- Recognising and rewarding performance and behaviours that contribute to the delivery of results and high-quality outcomes that meet the needs of a diverse range of stakeholders
- Using accepted theory and practices to develop and deploy continuous improvement actions to ensure implementation of continuous improvement strategies
- Developing a network of useful contacts within Deakin and integrating perspectives held within different areas of the University and putting plans in place to build collaboration and developing common goals
- Supporting and guiding others in managing stress, role model optimism in times of change and striving for balance in behaviour in terms of inclusivity, sustainability and excellence
- Using understanding of the client context to anticipate needs, tailoring services, improving service offering and ensuring a high-quality outcome by addressing client feedback and setting service standards
- Navigating appropriate courses of action, gaining agreement on preferred approach and preparing advice (information, materials and recommendations) to meet specific stakeholder style and requirements
- Interpreting needs and offering pragmatic, inclusive and sustainable solutions based on research and in alignment with University context, policies and practices
- Acting as a coach and working with team members to facilitate growth and development by giving balanced, constructive feedback considering individual capability and team performance

**To be successful, you’ll have**:

- Tertiary qualifications with significant relevant experience OR extensive experience and expertise in relevant administrative fields OR an equivalent combination of relevant experience and/or education/training
- Extensive experience in the tertiary education sector
- Extensive experience in managing staff, budgets and resources

**Applications for this position close on 19 September.**
- Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend third-party sites to undertake University activities will also be required to comply with any other directions or requirements in place at the third-party location._

**Please submit your updated resume and a short cover letter outlining your skills and experience for this role.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and st